Sr Administrative Assistant - Nuveen Real Estate

TIAA; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to provide essential support to upper management. This role involves managing calendars, coordinating meetings, and ensuring smooth office operations. The ideal candidate will have strong organizational and communication skills, with a proven ability to manage multiple tasks efficiently. Join a dynamic team where your contributions will make a significant impact on daily operations and help drive the success of the organization. If you thrive in a fast-paced environment and enjoy supporting senior leaders, this opportunity is perfect for you.

Benefits

Retirement Program

Health and Wellness Offerings

Work-Life Balance Initiatives

Qualifications

• 2+ years of experience as a Sr Administrative Assistant preferred.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Serves as primary administrative contact for upper management.
• Coordinates overall office functioning including event planning.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication Skills

Organizational Skills

Time Management

Education

High School Preferred

Job description

The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job is meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties

• Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.
• Provides support for daily upper management operations including meeting arrangements, travel and expenses.
• Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
• Maintains master copies of organizational policy and procedure manuals and keeps them up-to-date.
• Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.
• Maintains upper management calendars, contact lists and provides ad-hoc support as needed.

Educational Requirements

• High School Preferred

Work Experience

• No Experience Required; 2+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
3IC

Preferred Qualifications:

• 2+ years of experience as a Sr Administrative Assistant
• Strong proficiency in Microsoft Word, Excel, PowerPoint
• Experience supporting a team of senior leaders
• Experience with calendar management
• Previous experience providing support for daily operations including meeting arrangements, travel and expense management, general office management
• Strong organizational skills and attention to detail
• Excellent communication skills both verbal and written
• Excellent time management skills with a proven ability to meet deadlines

#LI-KD2

Related Skills Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2025-05-12 Base Pay Range: $29.71/hr. - $50.53/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

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Company Overview

Nuveen, the investment manager of TIAA, offers a comprehensive range of outcome-focused investment solutions designed to secure the long-term financial goals of institutional and individual investors. Its affiliates offer deep expertise across a comprehensive range of traditional and alternative investments through a wide array of vehicles and customized strategies.For more information about the firm please visit our website atwww.Nuveen.com

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Read more about your rights and view government notices here.

Accessibility Support

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If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

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