Sr. Administrative Assistant

Ultimate Staffing Services; Roswell (GA); On-site; USD 65,000 - 75,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to support the CEO and CFO in a healthcare environment in Roswell, GA. The role requires exceptional organization, discretion, and the ability to manage competing priorities while supporting executive operations.

You will manage complex calendars, coordinate travel across time zones, prepare expense reports, assist with onboarding and HR coordination, and draft confidential documents for executives.

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent).
• Experience in healthcare or regulated industries preferred.
• Strong proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare and reconcile expense reports in compliance with company policies.
• Support employee onboarding and assist with open enrollment and HR coordination.
• Draft, proofread, and manage confidential documents and oversee document execution.
• Serve as a liaison between executives, internal teams, and international clients.
• Organize meeting logistics, materials, and follow-up actions.

Skills

Executive support

Calendar management

Multitasking

Communication

Tools

Microsoft Office

Collaboration tools

Job description

Salary: USD65000 - USD75000 per year

We are looking to hire an Executive Assistant for a healthcare organization in Roswell, Ga!

General Description

Executive Assistant to CEO & CFO (Healthcare)

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

Skills

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams