Healthcare Executive Assistant

Alpine Healthcare Consulting; Skokie (IL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Alpine Healthcare Consulting seeks a highly organized Healthcare Executive Assistant to support our senior leadership in a fast-paced healthcare setting. You will manage calendars, coordinate meetings, and handle confidential information with discretion.

You will plan events, arrange travel, prepare reports, and collaborate with C-suite executives on projects while maintaining professional communication across departments.

Qualifications

• Proven experience as an executive assistant in healthcare or corporate settings.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication with professional phone etiquette.
• Proficiency in Microsoft Office, video conferencing, and data entry tools.

Responsibilities

• Provide comprehensive executive administrative support: manage calendars, schedule appointments, coordinate meetings.
• Organize and plan events such as conferences, trainings, and outreach programs.
• Handle internal communication to disseminate information across teams.
• Manage travel arrangements including flights, accommodations, transportation, and itineraries.
• Prepare reports and presentations using Microsoft Office and video conferencing tools.
• Perform data entry and bookkeeping tasks using QuickBooks or similar software.
• Collaborate with C-suite on project coordination to ensure timely completion.
• Proofread documents and assist with writing correspondence.
• Use DocuSign for electronic signatures and manage travel logistics efficiently.

Skills

Calendar management

Executive support

Communication

Organizational skills

Event planning

Travel coordination

Data entry

Proofreading

Cross-functional collaboration

Tools

Microsoft Office

Outlook

Zoom

Teams

DocuSign

QuickBooks

PowerPoint

Excel

Job description

Job Overview
We are seeking a dynamic and highly organized Healthcare Executive Assistant to support our senior leadership team in a fast-paced healthcare environment. This vital role involves streamlining administrative operations, coordinating complex schedules, managing confidential information, and facilitating seamless communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. Join us to contribute to our mission of delivering outstanding healthcare services while advancing your career in a collaborative and energetic setting.

Duties

• Provide comprehensive executive administrative support to senior healthcare executives, including managing calendars, scheduling appointments, and coordinating meetings.
• Organize and plan events such as conferences, staff trainings, and community outreach programs with attention to detail and efficiency.
• Handle internal communication channels to ensure timely dissemination of information across teams and departments.
• Manage travel arrangements for executives, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools to prepare reports, presentations, and facilitate virtual meetings.
• Perform data entry, bookkeeping tasks using QuickBooks or similar accounting software, and maintain accurate records of financial transactions.
• Collaborate closely with C-suite executives on project coordination efforts to ensure timely completion of initiatives.
• Proofread documents for clarity and accuracy while maintaining professional tone; assist with writing correspondence as needed.
• Use technical tools like DocuSign for electronic signatures and manage business travel logistics efficiently.

Qualifications

• Proven experience as an executive assistant or personal assistant within a healthcare or corporate setting.
• Strong organizational skills with the ability to manage multiple priorities effectively in a fast-paced environment.
• Excellent communication skills—both written and verbal—and professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), productivity software, video conferencing platforms (e.g., Zoom or Teams), and data entry tools.
• Experience with bookkeeping using QuickBooks or similar financial management software.
• Demonstrated ability to handle confidential information responsibly with integrity.
• Skilled in event planning, project coordination, office management, and internal communication strategies.
• Ability to work collaboratively with diverse teams including C-suite executives and healthcare professionals.
• Technical proficiency in managing calendars via Microsoft Outlook Calendar or similar tools; familiarity with DocuSign is a plus.
• Strong typing skills combined with excellent proofreading abilities to produce polished documents quickly.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Join us as a Healthcare Executive Assistant and be part of an energetic team dedicated to making a difference in patient care through exceptional administrative support!