Sr. Administrative Assistant

Addison Group; Rosemont (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player in the non-profit sector is looking for a highly organized Sr. Administrative Assistant to support senior leadership. In this role, you'll manage complex projects, coordinate meetings, and ensure efficient office operations. This position offers a collaborative and supportive work environment, perfect for someone with a strong background in administrative support and a passion for the non-profit sector. If you thrive in a dynamic setting and are eager to contribute to meaningful initiatives, this opportunity is for you!

Benefits

Medical, dental, and vision insurance

401k with employer contribution

Annual bonus (subject to review and approval)

Tuition reimbursement

Paid holidays and PTO

Team outings and dinners

Onsite parking

Onsite brand new gym for a small yearly fee

Qualifications

• 3-5+ years of experience supporting senior executives.
• Experience in the non-profit sector is highly preferred.
• Strong business acumen and professional communication skills.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Coordinate and manage board meetings, including logistics and agenda preparation.
• Utilize Eventbrite for event registration and coordination.

Skills

Administrative Support

Calendar Management

Travel Arrangements

Professional Communication

Event Coordination

Proofreading

Education

Bachelor's Degree

Tools

MS Office Suite

Zoom

Teams

Eventbrite

Mailchimp

Excel

PowerPoint

Job description

Job Title: Sr. Administrative Assistant

Location (city, state): Rosemont, IL

Industry: Association/Non-Profit

Pay: $60-70k annually

About Our Client: Our client is a respected association within the non-profit sector, dedicated to driving important initiatives in their field. They offer a collaborative and supportive work environment.

Job Description: We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role involves managing complex projects, coordinating meetings, and ensuring efficient office operations.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage board meetings, including logistics, agenda preparation, and minute-taking.
• Prepare and distribute meeting materials and ensure follow-up on action items.
• Manage office operations, including purchasing supplies and processing mail.
• Utilize Eventbrite for event registration and coordination.
• Create PowerPoint presentations using data from Excel.
• Manage expense reports and provide general office support.
• Assist with newsletter creation and distribution via Mailchimp.
• Maintain accurate records and databases.
• Support the coordination of workshops and training events.
• Maintain website content.
• Ensure confidentiality of sensitive information.

Qualifications:

• 3-5+ years of administrative assistant experience supporting senior executives.
• Experience in the non-profit sector is highly preferred.
• Bachelor's degree preferred.
• Proficiency in MS Office Suite (advanced Excel and PowerPoint skills), Zoom, and Teams.
• Strong business acumen and professional communication skills.
• Must have experience working in a medium sized organization, and not a very large corporate environment.
• Ability to proofread and summarize written materials.

Perks:

• Medical, dental, and vision insurance.
• 401k with employer contribution.
• Annual bonus (subject to review and approval).
• Tuition reimbursement.
• Paid holidays and PTO.
• Team outings and dinners.
• Onsite parking.
• Onsite brand new gym for a small yearly fee.Sr. Administrative Assistant