Sr. Administrative Assistant

Larson Design Group; Pennsylvania; On-site; USD 50,000 - 70,000; Full time

Job summary

Larson Design Group seeks a Senior Administrative Assistant to enhance workflow and efficiency in their Pittsburgh office. This role, pivotal to supporting executive leadership, requires an individual with advanced administrative skills and a proactive approach within the A/E/C industry. The ideal candidate will manage logistical tasks, mentor junior staff, and contribute to departmental success through effective communication and organization.

Benefits

Flexible work environment

Paid training for required licensures

Competitive benefits

Bonus plans

Employee Stock Ownership Plan (ESOP)

Qualifications

• 5+ years of experience in the A/E/C industry preferred.
• Advanced Excel skills for data analysis, pivot tables.
• Willingness to obtain Lean Six Sigma Yellow Belt and Notary Certification.

Responsibilities

• Manage schedules, travel, and meeting logistics for project teams.
• Analyze and report departmental data for decision-making.
• Assist with project database maintenance and correspondence.

Skills

Interpersonal skills

Communication skills

Attention to detail

Data analysis

Education

Associate or Bachelor’s degree in Business Administration

Tools

Microsoft Office 365

Microsoft Project

Job description

About Us
Larson Design Group (LDG) is an award-winning, employee-owned Architecture, Engineering, and Consulting Firm. Guided by our core values, we’re expanding our team, opening new offices, and adding new offerings to provide responsive, innovative solutions to clients nationwide.

Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention, and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We’re passionate about delivering exceptional quality, elevating client relationships, enriching the careers and lives of our employee owners, and enhancing the communities where we live and serve.

At LDG, we strive to create an organization where people want to work. We offer a flexible work environment, paid training for required licensures, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) while supporting your professional and personal growth.

Your Opportunity + Impact
Larson Design Group (LDG) is seeking a Senior Administrative Assistant to support our Pittsburgh office. This individual will play a key role in supporting staff, teams, and executive leadership by enhancing workflow, improving efficiency, and contributing to the overall success of the organization. If you’re a proactive professional with experience in the Architecture, Engineering and Consulting (A/E/C) industry, advanced administrative skills, and a collaborative mindset—this is the role for you.

Key Responsibilities

• Manage schedules, travel, meeting logistics, and daily operations for departments and project teams.
• Analyze and report departmental data; contribute insights for decision-making and strategy.
• Support vendor relationships, budget tracking, and administrative purchasing processes.
• Mentor junior administrative staff and support company processes and best practices.
• Assist with project database maintenance, proposal preparation, and drawing production.
• Proofread and finalize correspondence and documents, ensuring compliance with LDG standards.
• Coordinate food ordering, meeting setup, and internal event logistics.
• Assist with employee licensing, client contact databases, and project documentation.

Education and Experience

• Minimum 3 years of administrative experience with increasing responsibility.
• Associate or Bachelor’s degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team, prioritize tasks, and meet deadlines.
• Attention to detail, reliability, and the ability to multi-task in a fast-paced environment.

Required Qualifications

• 5+ years of experience in the A/E/C (Architecture/Engineering/Construction) industry.
• Advanced Excel skills (data analysis, pivot tables, forms).
• Familiarity with Microsoft Project and Copilot.
• Basic understanding of legal and accounting processes.
• Lean Six Sigma Yellow Belt (or willingness to obtain).
• Pennsylvania Notary (or willingness to obtain).
• Office-based work environment

EEO Statement
Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.