Senior Administrative Assistant

Hershey Company; Dallas (Luzerne County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Senior Administrative Assistant to support the Chief Customer Officer. This hybrid role involves managing schedules, organizing communications, and ensuring efficient office operations. Ideal candidates possess strong communication and organizational skills, along with a solid background in administrative functions.

Qualifications

• 5-10 years of experience in an administrative role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Strong organizational abilities and attention to detail.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel.
• Draft, proofread, and distribute emails and correspondence.
• Order office supplies and manage inventory.

Skills

Communication Skills

Organizational Skills

Technical Proficiency

Time Management

Problem-Solving Skills

Education

High School Diploma

Associate or Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

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Senior Administrative Assistant

Posted Date: May 2, 2025

Requisition Number: 125295

Job Location: Dallas, TX
This is a hybrid position. It can be based in the Frisco office or Hershey, PA.

The Hershey Company is looking for an Sr Administrative Assistant to support our Chief Customer Officer, leader of our sales organization. This role will provide essential support to our leader including managing schedules and travel, preparing presentations, and high-level communications to other executives, customers, and teams both internally within Hershey and externally with key customers.

ACCOUNTABILITIES:
• Managing Schedules and Appointments: Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
• Handling Correspondence: Draft, proofread, and distribute emails, memos, and other forms of communication.
• Organizing and Maintaining Files: Develop and maintain an efficient filing system for both physical and digital documents.
• Office Management: Order office supplies, manage inventory, and ensure office equipment is properly maintained across multiple sites. There is an expectation for partnership with Corporate Facilities Management.
• Preparing Reports and Presentations: Assist in the preparation of regularly scheduled reports, presentations, team meeting agendas, and other documents.

QUALIFICATIONS:
• Communication Skills: Excellent verbal and written communication skills are essential for drafting correspondence, interacting with clients, and coordinating with team members.
• Organizational Skills & Attention to Detail: Strong organizational abilities are crucial for managing multiple tasks, maintaining files, and ensuring the office runs smoothly.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and other office software is necessary for preparing documents and managing schedules.
• Time Management: Effective time management skills are needed to prioritize tasks, meet deadlines, and handle multiple responsibilities efficiently.
• Problem-Solving Abilities: Strong problem-solving skills are important for addressing issues that arise and finding efficient solutions to administrative challenges.

Education: A high school diploma or equivalent is required. An associate or bachelor’s degree is preferred.
Experience: 5-10 years of experience in an administrative role is preferred. Experience with office management software and familiarity with office procedures are also beneficial.