Senior Administrative Assistant

Johnson & Johnson Innovative Medicine; Horsham (PA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading company in healthcare innovation seeks a Senior Administrative Assistant to support the Senior Director of CAR-T Commercial Operations. This role involves complex administrative duties, requiring sound judgment and collaboration with the Oncology Administrative Team. The position is based in Horsham, PA, with a hybrid work schedule and up to 10% travel. Ideal candidates will have strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years of administrative support experience required.
• Proficiency in Microsoft Office is required.

Responsibilities

• Manage complex calendars and travel arrangements.
• Organize large internal department meetings.
• Prepare and handle confidential correspondence.

Skills

Communication

Organization

Flexibility

Judgment

Education

High School Diploma

Associate Degree

Tools

Microsoft Office

Microsoft Office 365

SharePoint

Job description

Join to apply for the Senior Administrative Assistant role at Johnson & Johnson Innovative Medicine

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Professional

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description

Janssen Biotech, Inc., a pharmaceutical company of Johnson & Johnson, is recruiting for a Senior Administrative Assistant to support the Senior Director, CAR-T Commercial Operations located in Horsham, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

This is an exciting administrative opportunity to support the Senior Director, CAR-T Commercial Operations. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.

Key Responsibilities

• Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements and manage expense reports.
• Independently organize large internal department meetings onsite or offsite.
• Actively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
• Provide strong collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
• Prepare and handle highly confidential correspondence.
• The individual selected will maintain security and confidentiality of highly sensitive documents, information and proposals.

Qualifications

Education:

• Minimum of high school diploma is required; Associate degree is preferred.

Required

• A minimum of 2 years of administrative support experience is required.
• Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint) is required.
• Strong verbal, written and multi-tasking communication skills are required.
• Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
• Ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast-paced and quick-changing business environment.
• Ability to use good judgment and work independently under minimal supervision is required.
• Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
• Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
• Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team.
• This position is in Horsham, PA and will require up to 10% travel.

Preferred

• Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., Microsoft Office 365, AskGS, OurSource, Skype for Business, Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint, Aravo, Totality) is preferred.

This job posting is anticipated to close on 5/19/2025.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an inclusive interview process. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([e-mail]) or contact AskGS to be directed to your accommodation resource.