Senior Administrative Assistant

Genentech; Philadelphia (Philadelphia County); On-site; USD 67,000 - 126,000; Full time

Job summary

A leading company in gene therapy is looking for a Senior Administrative Assistant. The role requires managing calendars, arranging travel, and supporting department leaders in a fast-paced environment to ensure high productivity. Candidates must demonstrate exceptional organizational skills, proactive initiative, and experience in administrative support within the biopharma industry.

Benefits

Discretionary annual bonus

Comprehensive benefits package

Qualifications

• 6+ years of relevant senior administrative support experience.
• Proficient with complex calendar management and travel arrangements.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage complex calendars and schedule meetings.
• Arrange travel and prepare detailed itineraries.
• Handle communications and correspondence for the team.

Skills

Organizational Skills

Communication Skills

Team Player

Proactivity

Confidentiality

Education

High School diploma or equivalency

Bachelor's degree

Tools

Google Suite

Microsoft Office Suite

SharePoint

SAP Concur

Job description

The Position

Pharma Technical Operations, Cell & Gene Therapy (PTC) is the global team responsible for all CMC aspects of our cell and gene therapy portfolio, from development through scale-up and industrialization. Our Philadelphia site specializes in gene therapy initiatives and will be actively involved in the construction of a new Gene Therapy Innovation Center aimed at delivering ground-breaking gene therapies to patients.

The Senior Administrative Assistantis a crucial part of our Gene Therapy Manufacturing team, dedicated to manufacturing and supplying advanced therapies to patients worldwide. As a member of this team, you will provide comprehensive administrative support to department leaders, ensuring their needs are prioritized and managed effectively to enhance productivity. You will collaborate closely with various leaders and administrative colleagues, playing a key role in coordinating departmental activities and maintaining high standards of professional conduct and confidentiality.

The Opportunity:

In this role, you will provide critical support to the Gene Therapy Manufacturing department leaders, helping to prioritize, organize, and complete tasks to increase productivity in a dynamic, fast-paced environment. Additionally, you will:

• Maintain and manage complex and changeable calendars, including arranging meetings with all logistical details (catering, technology, etc.)

• Schedule international and domestic travel for leadership and prepare detailed itineraries

• Represent the team professionally, handle communications with internal and external customers and partners, and arrange interviews for the team

• Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets, and presentations, gathering information from stakeholders at all organizational levels

• Manage expense reports, ensuring accurate and timely submission

• Support leadership in setting up purchase orders (POs) and tracking invoices

• Handle special projects as requested, demonstrating initiative and flexibility in a dynamic environment

Who You Are:

• You possess a High School diploma or equivalency

• You possess at least 6 years of relevant senior administrative support experience, preferably in the biopharma industry

• You have demonstrated experience supporting various levels of staff in a matrixed organization, showcasing exceptional organizational skills to prioritize and manage conflicting goals

• You possess excellent verbal and written communication skills for drafting/editing meeting agendas, correspondence, and presentations, and interfacing with senior leaders

• You are proficient in Google Suite (Docs, Sheets, Calendar, Meets, Slides, etc.) or other relevant software (i.e. Microsoft Office Suite) and can perform various functions like mail merge, use formulas, functions, pivot tables, graphs, graphics.

• You are technically savvy and have experience working in various systems (SharePoint, SAP Concur for expense reporting, etc.)

• You are a team player with a sense of urgency and a proven track record of proactively taking initiative while handling confidential matters with discretion

• You have extensive experience arranging international and domestic travel, coordinating on/offsite meetings, and providing detailed itineraries

• You can apply proper English usage, grammar, vocabulary, and spelling

• You are capable of making complex decisions requiring considerable judgment and initiative, especially on highly confidential assignments and projects

Preferred Experience:

• Bachelor’s degree

Relocation benefits are not approved for this posting.

The expected salary range for this position based on the primary location of Philadelphia is $67,800 (min) - $96,800 (mid) - $125,800 (max). Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed in thislink.

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Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

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