Sr Administrative Assistant

ameriprise; Minneapolis (MN); On-site; USD 54,000 - 61,000; Full time

Job summary

Ameriprise Financial is seeking an experienced Administrative Assistant in Minneapolis to provide high-level support for executives. You will manage calendars, prepare reports and communications, arrange travel, and coordinate department programs and events.

The role requires 3–5 years of relevant experience, an Associate degree (Bachelor’s preferred), and strong proficiency in MS Word, Excel, PowerPoint, Outlook, and related tools.

Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Responsibilities

• Independently manage leader(s) calendar and meeting prioritization.
• Schedule meetings and/or events by interacting with internal/external clients/partners.
• May read and respond to emails on behalf of the leader; keep leader informed of pending requests.
• Prepare expense reports, invoices, presentations, internal/external communications.
• Coordinate department programs and events; may coach or mentor staff.
• Provide training or back-up support to other administrative assistants.

Skills

Multi-tasking

Independent judgment

Discretion with sensitive information

Communication

Education

Associate degree

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Responsibilities primarily include scheduling meetings; reading and responding to emails and requests on behalf of leader(s); preparing presentations, internal and external communications, travel arrangements, expense reports, and invoices; and coordinating department programs, events, and other initiatives. Educate self and department(s) on technology updates and identify opportunities to improve processes, workflows, and operational efficiency. Respond to ad hoc requests, provide project coordination and logistical support, and exercise independent judgment in prioritizing work and acting on behalf of leader(s).

Key Responsibilities

• Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or events by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Educate department on technology updates (conferencing capabilities, upgrades, etc.); respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, identify opportunities for improvements and assist in implementing them for operational efficiency, coordinate a conference, etc.).
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
• May provide training and/or mentoring to staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.-
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Bachelors degree preferred
• Ability to utilize and learn existing/new technologies and support the implementation of tools and workflow improvements that drive business outcomes.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,000- $61,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus … … …

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exemp