Senior Administrative Assistant - North America Institutional

Columbia-Threadneedle-Investments; New York (NY); Hybrid; USD 4,147,000 - 5,696,000; Full time

Benefits offered by this job

Benefits program

Job summary

Columbia Threadneedle Investments is seeking a proactive Senior Administrative Assistant to support a dynamic team, manage calendars, coordinate meetings and events, and ensure efficient day-to-day operations in our New York office.

You’ll handle travel, expenses, presentations, and department initiatives with discretion and professionalism, partnering with senior leaders in a fast-paced, client-focused environment.

Qualifications

• Minimum high school diploma or GED.
• 1–3+ years of administrative or executive support experience.
• Proficiency with Microsoft Office and tools like Outlook, Concur, Ariba.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong judgment, discretion, and professionalism with sensitive information.

Responsibilities

• Proactively manage team calendars, prioritize meetings, and coordinate schedules across internal and external stakeholders.
• Plan and organize meetings, conferences, and events (logistics, materials, travel, etc.).
• Review and respond to emails on behalf of leaders and flag items requiring follow-up.
• Prepare expense reports, invoices, presentations, communications, and travel arrangements.
• Support department operations including programs like recognition, timekeeping, budgets, and supplies management.
• Provide back-up support for other administrative assistants as needed.

Skills

Calendar management

Administrative support

Microsoft Office

Outlook

Concur

Ariba

Communication

Time management

Meeting coordination

Travel coordination

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Concur

Ariba

Job description

About Our CompanyWorking at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.Job DescriptionColumbia Threadneedle Investments is seeking a proactive and highly organized Senior Administrative Assistant to support a dynamic team and drive day-to-day efficiency. In this role, you’ll manage complex calendars, coordinate meetings and events, and ensure efficient communication. You’ll also oversee travel, expenses, presentations, and support department initiatives. This position requires strong judgment, discretion, and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to leadership.Key ResponsibilitiesProactively manage team’s calendars, prioritize meetings, and coordinate schedules across internal and external stakeholdersPlan and organize meetings, conferences, and events (logistics, materials, travel, etc.)Review and respond to emails on behalf of leaders as appropriate, and flag items requiring follow-upPrepare expense reports, invoices, presentations, communications, and travel arrangementsSupport department operations, including programs like recognition, timekeeping, budgets, and supply managementSupport coordination of team offsites, events, and special initiativesProvide project and program support (researching questions, coordinating efforts, handling ad hoc requests)Mentor or onboard administrative team members; may provide guidance or leadership to othersProvide back-up support for other administrative assistants as neededRequired QualificationsHigh school diploma or GED1–3+ years of administrative or executive support experienceStrong proficiency with Microsoft Office (Word, Excel, PowerPoint) and tools like Outlook, Concur, Ariba, etc.Ability to manage multiple priorities, adapt quickly, and stay organized in a fast-paced environmentStrong judgment and ability to anticipate needs with minimal directionHigh level of discretion and professionalism when handling sensitive informationPreferred QualificationsAssociate’s or Bachelor’s degree (or equivalent experience)Experience supporting senior leaders or working in a corporate environmentIn-Office CollaborationWe are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.Visa SponsorshipApplicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).Base Pay SalaryThe estimated hourly rate for this role is $30.10 - $41.35 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Full-Time/Part-TimeFull timeExempt/Non-ExemptNon-ExemptJob Family GroupBusiness Support & OperationsLine of BusinessAMINV US Asset ManagementColumbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.