Sr Administrative Assistant

00036 Columbia Mgmt Invst Adv LLC; Minneapolis (MN); On-site; USD 54,000 - 61,000; Full time

Job summary

Columbia Threadneedle Investments in Minneapolis seeks an experienced Administrative Assistant to support a senior leader and the department. You will manage calendars, arrange meetings, prepare presentations, travel plans, and processing invoices, while maintaining discretion with sensitive information.

The role emphasizes process improvement, cross-team coordination, and training/mentoring junior staff. A 2-year Associate degree is required, with 3–5 years of relevant experience, and

Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ MS Word, Excel, PowerPoint, Access, Outlook, Ariba Buyer, XMS, Concur.

Responsibilities

• Independently manage leader(s) calendar and schedule meetings with internal/external clients/partners.
• Prepare expense reports, invoices, presentations, and internal/external communications.
• Coordinate department programs, events, and travel arrangements; assist in prioritizing work.
• May provide training/mentoring and back-up support to other admins.

Skills

Multitasking

Prioritization

Discretion

Calendar management

Communication

Meeting scheduling

Expense processing

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Responsibilities primarily include scheduling meetings; reading and responding to emails and requests on behalf of leader(s); preparing presentations, internal and external communications, travel arrangements, expense reports, and invoices; and coordinating department programs, events, and other initiatives. Educate self and department(s) on technology updates and identify opportunities to improve processes, workflows, and operational efficiency. Respond to ad hoc requests, provide project coordination and logistical support, and exercise independent judgment in prioritizing work and acting on behalf of leader(s).

Key Responsibilities

Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or events by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required. Educate department on technology updates (conferencing capabilities, upgrades, etc.); respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, identify opportunities for improvements and assist in implementing them for operational efficiency, coordinate a conference, etc.). Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports. Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews. May provide training and/or mentoring to staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.- Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.). Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people. Ability to anticipate needs and use independent judgement given limited availability of leader. Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Bachelors degree preferred.
• Ability to utilize and learn existing/new technologies and support the implementation of tools and workflow improvements that drive business outcomes.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,000- $61,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time Exempt/Non-Exempt Non-Exempt

Job Family Group

Business Support & Operations Line of Business AMINV US Asset Management Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Equal Opportunity Employer

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.

Long-Term Business Overview

Since 1894, Ameriprise Financial has helped people feel more confident about their financial future. Guided by strong values and a deep commitment to clients, we've remained a trusted leader in financial planning and advice for more than 130 years. Through our businesses, Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance & Annuities, we deliver advice, investment and protection solutions designed for long-term success. While each business brings distinct capabilities and expertise, all are united by our unwavering focus on clients and a strong financial foundation. For you, that means the opportunity to build a meaningful career in a high-performing, collaborative culture where your expertise can grow, your contributions are valued and your work can make a real impact. As a global financial services company with three complementary businesses, the breadth of our capabilities sets us apart. It also creates unique opportunities for employees to learn, collaborate and grow their careers: Ameriprise Financial: Financial planning, advice and wealth management. Columbia Threadneedle Investments: Global asset management serving individual, institutional and corporate clients. RiverSource Insurance & Annuities: Products and solutions designed to help clients protect and grow their wealth.