Sr Administrative Assistant

Pilot Company; Knoxville (TN); Presencial; USD 38.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Weekly pay

401K match

Tuition Assistance

Adoption Assistance

Paid Time Off

Fuel Discount

Medical Plan

Dental Plan

Vision Plan

Descripción de la vacante

Pilot Company is seeking an Administrative Support professional to provide essential clerical and administrative functions for department management in a fast-paced environment. The role involves coordinating schedules, travel, meetings, and events, and assisting with data reports and office operations.

Responsibilities include supporting complex assignments, maintaining databases and calendars, and collaborating with leadership to optimize processes.

Formación

• Requires a high school diploma or equivalent.
• Minimum 1 year of administrative experience.
• Experience supporting department leadership is a plus.

Responsabilidades

• Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed
• Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
• Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; Mentor and support less- experienced members of the administration team
• Update and maintain databases, various spreadsheets and generate reports as needed
• Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
• Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports
• Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
• Operate office equipment and arrange for repairs when equipment malfunctions
• Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Conocimientos

Functional Knowledge

Business Acumen

Leadership

Problem Solving

Interpersonal Skills

Timeframe

Educación

High School Diploma or Equivalent

Herramientas

MS Office

Adobe Acrobat

Calendar Scheduling

Descripción del empleo

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 43 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department management.

Essential Job Functions

• 1) Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed
• 2) Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
• 3) Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; Mentor and support less- experienced members of the administration team
• 4) Update and maintain databases, various spreadsheets and generate reports as needed
• 5) Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
• 6)Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports
• 7)Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
• 8)Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)
• 9)Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Qualifications

• Functional Knowledge:Requires a broad understanding of job and applies to a range of processes
• Business Acumen:Applies understanding of how efforts impact broader objectives
• Leadership:May act as an informal resource
• Problem Solving:Solves problems in straightforward situations
• Impact:Impacts own quality and effectiveness of work
• Interpersonal Skills:Explains moderately complex information in straightforward situations
• Timeframe:Must meet near term targets with moderate impact on team deliverables
• Education required: High School Diploma or Equivalent
• Experience required: Minimum 1 Year Experience

Specialized Knowledge

• Advanced MS Office skills required
• Adobe Acrobat skills required
• Experience using electronic calendars to schedule meetings, appointments and other functions
• Knowledge of company products and offerings
• Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Additional Information

• Nation-wide Medical Plan/Dental/Vision
• Flexible Spending Accounts
• Weekly pay
• 401K match
• Tuition Assistance
• Adoption Assistance
• PTO
• Fuel Discount