Sr Administrative Assistant

Energy Transfer LP; Houston (TX); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its leadership team. This role involves managing calendars, scheduling meetings, and preparing expense reports, ensuring smooth operations within a dynamic environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with various stakeholders. Join a company committed to delivering energy responsibly while fostering a collaborative workplace culture. If you're looking for a rewarding career with growth opportunities, this position is perfect for you.

Benefits

401(k) Match

Profit Sharing

Paid Time Off (PTO)

Comprehensive Benefits

Qualifications

• 2+ years experience using computer systems and office equipment.
• Strong attention to detail and ability to manage multiple projects.

Responsibilities

• Maintain calendar and contacts in Outlook.
• Schedule meetings and coordinate travel arrangements.
• Prepare expense reports and manage invoices.

Skills

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Time Management

Critical Thinking

Communication Skills

Problem Solving

Organizational Skills

Education

High School Diploma or Equivalent

College Degree or Some College Experience

Tools

Concur

SharePoint

Adobe Pro

Visio

Job description

Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device!
Text ETP to 25000 to get started or apply through this web posting if you prefer.

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning 12,000 strong organization as we fuel the world and each other!

Summary:

This position will be responsible for supporting members the leadership team.

Essential Duties and Responsibilities:

• Maintain calendar and contacts in Outlook


• Schedule and coordinate meetings including making travel arrangements


• Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval


• Review of direct reports expense reports and time reporting


• Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion


• Manage weekly out-of-office calendar for division employees


• Gather monthly highlights and compile division highlight report


• Act as division "super-user" for MarketPlace billing system


• Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment


• Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary


• General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.


• Maintain physical and digital records, including electronic filing of supply and other term contracts


• Act as mobile device POC


• Initiate and track new hire and employee office and equipment moves, coordinate office moves


• Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency


• Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.


• Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.


• Provide additional support where needed within the departments


• Act as resource for division on company policies and general knowledge

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

• 
  
  High school graduate or equivalent
  
  


• 
  
  2+ years using computer systems, basic office equipment and working with multiple levels in an organization
  
  


• 
  
  Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people
  
  


• 
  
  Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment
  
  


• 
  
  Strong attention to detail
  
  


• 
  
  Problem solving and research skills, with ability to recognize issues and source solutions
  
  


• 
  
  Ability to communicate clearly, verbally and written
  
  


• 
  
  Excellent organizational skills and work ethic
  
  


• 
  
  Flexibility with ability to work in a team setting supporting several people
  
  


• 
  
  Professionalism in representing senior executives
  
  


• 
  
  Must be able to maintain a high level of confidentiality
  
  


• 
  
  Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint
  
  

Preferred Qualifications:

• College degree or some college experience


• 5+ years as an administrative assistant or equivalent


• Experience with Adobe Pro, Visio, a plus.


• Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software


• Notary Public

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.


• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.


• Occasional overnight travel may be required.


• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.