Senior Administrative Assistant

Texas Children's Hospital; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to provide vital administrative support in a dynamic environment. This role involves managing calendars, coordinating meetings, and ensuring smooth communication across departments. The ideal candidate will thrive in a fast-paced setting and possess strong organizational skills. Join a team that values collaboration and professionalism, contributing to the success of leadership and fostering a positive work atmosphere. If you have a passion for administrative excellence and enjoy working with diverse teams, this opportunity is perfect for you.

Qualifications

• 5+ years of secretarial experience in a fast-paced environment.
• Ability to manage calendars and arrange meetings effectively.

Responsibilities

• Provide direct administrative support to multiple leaders.
• Compose correspondence and manage the leader’s calendar.

Skills

Administrative Support

Communication Skills

Time Management

Calendar Management

Education

High School Diploma

Medical Background

College Background

Job description

Position: Senior Administrative Assistant

Talent Area: Administrative Support

Full/Part Time: Full time

Location: Houston, TX, US

Department: Administration-TC Health Plan

Shift: 8a-5p Monday-Friday Onsite Position

Job ID: 417463

We’re searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, including primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader reporting directly to an In-Chief with system-wide responsibilities.

Job Duties & Responsibilities

1. Compose correspondence, memos, and reports according to guidelines and in a timely manner.
2. Type, format, create, and proofread various materials, including handwritten and typewritten correspondence, presentations, memos, reports, agendas, and contracts, verifying conformity to Texas Children’s Hospital standards.
3. Assemble documents and presentations for external meetings as needed.
4. Manage the leader’s calendar effectively.
5. Arrange meetings by contacting internal and external personnel.
6. Coordinate with administrative staff to reserve conference rooms.
7. Answer calls courteously, identify the department, and offer assistance.
8. Take detailed messages and retrieve them promptly.
9. Maintain professional and courteous interactions with all employees to ensure requests are met amicably.
10. Maintain good relationships across departments to foster a positive work environment.
11. Handle incoming and outgoing mail.
12. Arrange travel logistics.
13. Participate in reception relief duties.

Skills & Requirements

• High School Diploma or equivalent required.
• At least 5 years of secretarial experience required.
• Preferred: Medical and college background.