Sr Administrative Assistant

VTG; Chantilly (VA); On-site; USD 95,000 - 115,000; Full time

Job summary

VTG in Chantilly, VA is seeking an Administrative Assistant to support NRO Directorates. The role covers scheduling, communications, travel, document drafting, and database management, with a strong emphasis on accuracy and discretion.

Candidates should have a TS/SCI with Poly, a high school diploma with six years of experience, and proficiency with Microsoft Office. The position offers challenging work in a military-friendly environment with pay ranging from $95,000 to $115,000 per year.

Qualifications

• TS/SCI with Poly
• HS Diploma + 6 years
• Strong interpersonal skills
• Detail-oriented
• Effective communication across audiences
• Team-oriented collaboration
• Proficient with Microsoft Office and basic computer/app tools
• Excellent written English (grammar, punctuation) and formatting

Responsibilities

• Manage scheduling for office chiefs and deputy chiefs
• Answer routine calls, greet visitors, and direct messages
• Handle mail, publications, and travel arrangements
• Draft and coordinate office correspondences and reports
• Maintain program records, filing, and archives
• Administer databases and create/update reports
• Prepare recall rosters and office org charts
• Update website content and coordinate complex changes with web/graphics teams

Skills

Strong interpersonal skills

Detail-oriented

Effective communication

Team collaboration

MS Office proficiency

Education

HS Diploma + 6 years

Tools

Microsoft Office

Customer collaboration tools

Job description

Overview

VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.

What will you do?

• The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.


• Maintain a schedule of appointments for office chiefs and deputy chiefs


• Answer routine telephone calls, direct calls and take messages


• Greet office visitors


• Retrieve, sort, and distribute incoming mail, and other publications/documents


• Arrange for the delivery of outgoing mail/packages with the mailroom


• Prepare travel/training arrangements and process travel/training accounting/vouchers for the office managers


• Draft, proofread, edit and coordinate official office correspondences


• Draft documents such as standard operating procedures, spreadsheets, presentations and reports


• Maintain program records filing/storage and archival as appropriate


• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates


• Prepare recall rosters and maintain office organization charts


• Manage routine website content updates and coordinate more complex website changes with web and graphics team

Do you have what it takes?

• TS/SCI with Poly


• HS Diploma plus 6 years


• Strong interpersonal skills


• Detail-orientated


• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience


• Ability to participate productively as a contributing member in a team environment


• Proficient in the use of Microsoft Office, standard computer applications and ability to learn customer collaboration tools


• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly


• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance

This is a Military Friendly job opportunity

Pay Range: VTG’s estimated starting pay range is $95,000 - $115,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.

• TS/SCI with Poly


• HS Diploma plus 6 years


• Strong interpersonal skills


• Detail-orientated


• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience


• Ability to participate productively as a contributing member in a team environment


• Proficient in the use of Microsoft Office, standard computer applications and ability to learn customer collaboration tools


• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly


• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance

This is a Military Friendly job opportunity

• The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.


• Maintain a schedule of appointments for office chiefs and deputy chiefs


• Answer routine telephone calls, direct calls and take messages


• Greet office visitors


• Retrieve, sort, and distribute incoming mail, and other publications/documents


• Arrange for the delivery of outgoing mail/packages with the mailroom


• Prepare travel/training arrangements and process travel/training accounting/vouchers for the office managers


• Draft, proofread, edit and coordinate official office correspondences


• Draft documents such as standard operating procedures, spreadsheets, presentations and reports


• Maintain program records filing/storage and archival as appropriate


• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates


• Prepare recall rosters and maintain office organization charts


• Manage routine website content updates and coordinate more complex website changes with web and graphics team