Sr. Administrative Assistant

Moog Inc.; Buffalo (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Moog Inc. is seeking a Sr. Administrative Assistant to support its Space and Defense Group in Buffalo, NY. The role requires strong organizational, communication, and interpersonal skills, along with a full-time onsite presence. This position involves a variety of responsibilities including administrative support, visitor management, and internal communications.

Benefits

Flexible paid time off

401k matching

Tuition Assistance

Inclusive workplace culture

Qualifications

• Minimum of four years of experience in an administrative capacity.
• Strong written and verbal communication skills required.
• Experience in Microsoft Office tools essential.

Responsibilities

• Act as an information center for employees and visitors.
• Coordinate leadership meetings and community outreach initiatives.
• Support Plant 27 personnel with administrative tasks.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Computer Proficiency

Attention to Detail

Education

High School diploma or GED

Tools

Microsoft Office

Canva

Adobe Express

Job description

Sr. Administrative Assistant page is loaded

Sr. Administrative Assistant

Apply remote type Onsite locations Buffalo, NY time type Full time posted on Posted Yesterday time left to apply End Date: June 3, 2025 (5 days left to apply) job requisition id R-25-11505

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title:

Sr. Administrative Assistant

Reporting To:

Director, Site Program

Work Schedule:

Onsite – Buffalo, NY

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Our team in Space and Defense Group is looking for a Sr. Administrative Assistant/Receptionist to join them. This position supports Plant 27 and the Actuation & Avionics Business Unit. This position requires a full-time onsite presence from 7:30 AM – 4:15 PM, Monday - Friday. This position will support cross-functional staffs and rotate front desk coverage with other Sr. Administrative Assistants in Plant 27.

You should be able to demonstrate a well-developed sense of organization, a high level of initiative and self‑efficiency, and an acute sense of urgency and objective orientation. The position requires you to come in frequent contact with various customers which requires you to possess poise, tact, and self-confidence.

If you are driven,have a great attitude, excellent work ethic and a willingness to help anywhere necessarythis may be the right opportunity for you!

To be considered for this role, here’s what you’ll need to bring with you:

• High School diploma or GED preferred.Otherwise, demonstrated ability to understand and apply all verbal, written and computer work instructions or training in English, and demonstrated ability to perform simple addition, subtraction, multiplication and division.
• Minimum of four years of experience in an administrative capacity.
• Skills in basic office services and interpersonal relations.
• Strong written and verbal communication skills.
• Strong computer proficiency and experience in all Microsoft Office tools.
• Canva and Adobe Express experience would be beneficial to fulfill the requirements of this position.

As a Sr. Administrative Assistant, you will:

• Act as an efficient Moog ambassador, along with being an information center for employees and visitors.
• Collaborate and create internal communications to employees as requested.
• Support community outreach initiatives.
• Coordinate leadership onsite or offsite meetings.
• Receive, screen and direct/escort visitors to the appropriate onsite hosts
• Maintain lobby with regards to housekeeping.
• Utilize visitor management software tools, and maintain visitor registers, adhering to specific rules and regulations.
• Provide support to Plant 27 personnel as needed: catering, meeting coordination, conference room scheduling, expense reconciliation submittal.
• Make site purchases and manage reconciliation of invoices/accounts, as requested.
• Maintain reports as requested, assist in data collection to compile a variety of reports.
• Help with maintaining Plant 27 Bulletin Boards.
• Help with maintaining seating charts, mailroom coordination for facility.
• Must be able to prioritize work and create action plans independently.

How we care for you:

• Financial Rewards: great compensation package, annual profit sharing, matching 401k and the ability to participate in Employee Stock Purchase Plan, Flexible Spending and Health Savings Accounts

• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance

• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages

• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs

• Collaborative and Welcoming Workplace: Inclusive culture rooted in our values, enhanced by Employee Resource Groups, and team-building activities.
• Additional site-specific benefits may be offered

Salary Range Transparency:

Buffalo, NY $20.19–$33.65 Hourly

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.

This position requires access to U.S. export-controlled information.

EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran

Moog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787.

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Sr. Administrative Assistant

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