Senior Administrative Assistant

M&T Bank; Buffalo (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading financial institution as an Administrative Support professional where you will play an integral role in managing communications, supporting leadership initiatives, and ensuring operational efficiency. Your experience in administrative roles, along with strong communication and time management skills, will be essential for success in this collaborative environment.

Qualifications

• 4 years administrative support experience with skill development.
• Full knowledge of role's activities and procedures.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Create correspondence and manage communications on behalf of the manager.
• Advance calendar management and prioritize meetings.
• Prepare business presentations and arrange logistics for trainings.

Skills

Confidentiality

Time Management

Communication

Microsoft Office Suite

Education

Associate's degree or equivalent

Tools

PowerPoint

Spreadsheet Software

Word Processing Software

Job description

Overview:

Serve as a liaison for their leader within the organization, responding to questions and issues on departmental and bank matters. Will be integral in time management prioritization, supporting major initiatives, and being an initiative-taking communicator on behalf of the manager.

Primary Responsibilities:

• Creates non-routine correspondence and communications on behalf of manager.
  Perform elevated level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of teams they support.
• A key focus will be to support advancing our work for The Way We Work 2-day workshops and managing communication, coordination (Food & Hotel) and prepare training sites with room set up.
• Prepare and arrange business presentations, management letters, and other communications to include creating agendas, meeting minutes and actively tracking and driving follow up actions.
• Advance calendar management and proactive scheduling. Ensuring high frequency meeting cadence around critical initiatives while prioritizing critical meetings and decisioning those appointments that should be postponed and/or canceled. Coordinate all travel arrangements.
• Will utilize Microsoft suite including creating PowerPoint presentations in support of leadership and initiatives needs.
• Prepare disbursements and billings for approval. Maintains financial expense records.
  Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
  Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
  Complete other related duties as assigned.

Education and Experience Required:

• Associate's degree or equivalent in experience
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
• Full knowledge and experience of activities and procedures of position
• Proficiency with personal computers and pertinent software programs: word processing, spreadsheet, presentation creation in PowerPoint and outlook
• Ability to maintain confidentiality and discretion, using sound judgment

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation. Location Buffalo, New York, United States of America