Squadron Aircrew Scheduler

The Rockhill Group, Inc.; Minot Air Force Base (ND); On-site; USD 90,000 - 120,000; Full time

Job summary

The Rockhill Group, Inc. seeks a squadron aircrew scheduler at Minot AFB, ND to manage dynamic schedules for flight, ground, and simulator training in high-tempo environments. You will coordinate with ARM, UDMs, and DOs to satisfy currency, progression, and upgrade standards.

Experience with Patriot Excalibur (PEX) or similar systems and a DoD squadron background is required, along with strong MS Office skills and the ability to brief leadership and coordinate multi‑agency tasking.

Qualifications

• Active SECRET clearance required.
• Two years of experience as a squadron aircrew scheduler.
• Two years with Patriot Excalibur (PEX) or similar scheduling system.
• Experience in a DoD military flying squadron, group, or wing environment.
• Proficient with MS Office and familiarity with NIPR/SIPR networks; excellent communication.

Responsibilities

• Coordinate with training officers, ARM, UDMs, and Operations Officers to build schedules that satisfy currency, progression, and upgrade standards.
• Build daily, weekly, and monthly schedules for flight, ground, academic, and simulator training using PEX or similar systems.
• Deconflict aircrew availability considering leave, TDY, medical appointments, and taskings to mitigate ORM.
• Coordinate aircraft and equipment availability with Maintenance; deconflict airspace, ranges, and exercise taskings with Wing/higher HQ.
• Facilitate rapid last-minute schedule changes due to maintenance, weather, or operational constraints while maintaining full mission coverage.

Skills

Communication skills

Executive briefing

Multi-agency coordination

DoD environment familiarity

Tools

Patriot Excalibur (PEX)

Microsoft Access

Excel

SharePoint

Teams

Job description

Job Title

Location

Minot AFB, ND - Minot AFB, 58705 US (Primary)

Category

Operations

Job Description

Responsible for managing dynamic short- and long-range flight, ground, and simulator training schedules in high-tempo operational environments. Key duties include:

• Coordinate with training officers, Aviation Resource Management (ARM), Unit Deployment Managers (UDMs), and Operations Officers (DO) to build schedules satisfying currency, progression, and upgrade standards.
• Build daily, weekly, and monthly flight/ground/academic/simulator schedules using Patriot Excalibur (PEX) or proprietary database systems.
• Deconflict aircrew availability taking into account leave, medical appointments, temporary duty (TDY), and operational taskings; schedule based on aircrew experience levels to mitigate Operational Risk Management (ORM).
• Coordinate aircraft and equipment availability with Maintenance; deconflict airspace, ranges, exercise taskings (e.g., RED FLAG, GREEN FLAG, Weapons School), and tanker support with Wing/higher headquarters.
• Facilitate rapid last-minute schedule changes due to maintenance, weather, or operational constraints while maintaining full mission coverage.

Security Clearance:

• Must possess an active SECRET clearance (or a previously held SECRET clearance that has expired without being revoked/compromised).
• Candidates without an active clearance may be considered on a case-by-case basis if eligible to immediately receive a SECRET clearance and submit required paperwork.
• Candidates must be eligible for unescorted access to base restricted areas, Common Access Card (CAC) issuance, National Agency Check with Inquiries (NACI), and RESTRICTED DATA (RD) access as specified in DD Form 254.
• Minimum of two (2) years of experience working as a squadron aircrew scheduler.
• Minimum of two (2) years of experience working with Patriot Excalibur (PEX) or a similar proprietary aircrew scheduling system.
• Demonstrated experience working within a U.S. Department of Defense (DoD) military flying squadron, group, or wing environment.
• Proficient in standard office software suite (Microsoft Access, Excel, SharePoint, Teams) and familiarity with NIPR/SIPR military IT networks.
• Excellent written and oral communication skills suitable for executive briefings, leadership status reports, and multi-agency coordination.