Squadron Aircrew Scheduler

The Rockhill Group; Minot Air Force Base (ND); On-site; USD 65,000 - 95,000; Full time

Job summary

The Rockhill Group seeks an experienced Operations Scheduler in Minot AFB, ND. The role manages dynamic flight, ground, and simulator training schedules in high-tempo environments, coordinating with training officers, ARM, UDMs, and DOs to ensure currency and upgrade standards.

Responsibilities include building daily to monthly schedules using Patriot Excalibur (PEX) or similar systems, deconflicting aircrew availability, coordinating with Maintenance for aircraft, and adapting to weather or

Qualifications

• Two years of experience as a squadron aircrew scheduler.
• Two years of experience with Patriot Excalibur (PEX) or similar system.
• Experience in a DoD military flying squadron environment.
• Proficient in Microsoft Access, Excel, SharePoint and Teams; familiar with NIPR/SIPR networks.
• Excellent written and oral communication skills for executive briefings and coordination.

Responsibilities

• Coordinate with training officers, ARM, UDMs, and DOs to build schedules meeting currency, progression, and upgrade standards.
• Build daily, weekly, and monthly flight/ground/academic/simulator schedules using PEX or similar databases.
• Deconflict aircrew availability considering leave, TDY, and ORM; schedule based on aircrew experience levels.
• Coordinate aircraft and equipment availability with Maintenance; deconflict airspace, ranges, and exercise taskings.
• Facilitate rapid last-minute schedule changes due to maintenance or weather while maintaining full mission coverage.

Skills

Communication skills

DoD squadron scheduler experience

Office software proficiency

Tools

Microsoft Access

Microsoft Excel

SharePoint

Teams

Job description

Job Title

Location

Minot AFB, ND - Minot AFB, 58705 US (Primary)

Category

Operations

Job Description

Responsible for managing dynamic short- and long-range flight, ground, and simulator training schedules in high-tempo operational environments. Key duties include:

• Coordinate with training officers, Aviation Resource Management (ARM), Unit Deployment Managers (UDMs), and Operations Officers (DO) to build schedules satisfying currency, progression, and upgrade standards.
• Build daily, weekly, and monthly flight/ground/academic/simulator schedules using Patriot Excalibur (PEX) or proprietary database systems.
• Deconflict aircrew availability taking into account leave, medical appointments, temporary duty (TDY), and operational taskings; schedule based on aircrew experience levels to mitigate Operational Risk Management (ORM).
• Coordinate aircraft and equipment availability with Maintenance; deconflict airspace, ranges, exercise taskings (e.g., RED FLAG, GREEN FLAG, Weapons School), and tanker support with Wing/higher headquarters.
• Facilitate rapid last-minute schedule changes due to maintenance, weather, or operational constraints while maintaining full mission coverage.

Security Clearance:

• Must possess an active SECRET clearance (or a previously held SECRET clearance that has expired without being revoked/compromised).
• Candidates without an active clearance may be considered on a case-by-case basis if eligible to immediately receive a SECRET clearance and submit required paperwork.
• Candidates must be eligible for unescorted access to base restricted areas, Common Access Card (CAC) issuance, National Agency Check with Inquiries (NACI), and RESTRICTED DATA (RD) access as specified in DD Form 254.
• Minimum of two (2) years of experience working as a squadron aircrew scheduler.
• Minimum of two (2) years of experience working with Patriot Excalibur (PEX) or a similar proprietary aircrew scheduling system.
• Demonstrated experience working within a U.S. Department of Defense (DoD) military flying squadron, group, or wing environment.
• Proficient in standard office software suite (Microsoft Access, Excel, SharePoint, Teams) and familiarity with NIPR/SIPR military IT networks.
• Excellent written and oral communication skills suitable for executive briefings, leadership status reports, and multi-agency coordination.