Squadron Aircrew Scheduler

The Rockhill Group; South Dakota; On-site; USD 60,000 - 90,000; Full time

Job summary

The Rockhill Group is seeking an experienced Aircrew Scheduler to manage dynamic flight, ground, and simulator training schedules in a high-tempo DoD environment. The role requires coordinating with training officers, ARM, UDMs, and DOs to satisfy currency, progression, and upgrade standards.

Responsibilities include building schedules with Patriot Excalibur (PEX) or similar systems, deconflicting aircrew availability, and coordinating with Maintenance and HQ for mission taskings.

Qualifications

• Active SECRET clearance or ability to obtain one (required).
• Minimum of two (2) years as a squadron aircrew scheduler.
• Minimum of two (2) years of experience with Patriot Excalibur (PEX) or similar scheduling system.
• Experience in a U.S. Department of Defense DoD flying squadron/wing environment.
• Proficiency with MS Office suite; familiarity with NIPR/SIPR networks.

Responsibilities

• Coordinate with training officers and ARMs, UDMs, DOs to build schedules meeting currency and upgrade standards.
• Create daily, weekly, and monthly flight/ground/academic/simulator schedules using PEX or databases.
• Deconflict aircrew availability considering leave, TDY, and taskings; schedule by experience level to mitigate ORM.
• Coordinate aircraft/equipment with Maintenance; deconflict airspace, ranges, and mission taskings with HQ.
• Facilitate rapid last-minute schedule changes while maintaining full mission coverage.

Skills

Communication

Coordination

Briefings

Tools

Microsoft Access

Excel

SharePoint

Teams

Job description

Job Title

Location

Category

Operations

Job Description

Responsible for managing dynamic short- and long-range flight, ground, and simulator training schedules in high-tempo operational environments. Key duties include:

• Coordinate with training officers, Aviation Resource Management (ARM), Unit Deployment Managers (UDMs), and Operations Officers (DO) to build schedules satisfying currency, progression, and upgrade standards.
• Build daily, weekly, and monthly flight/ground/academic/simulator schedules using Patriot Excalibur (PEX) or proprietary database systems.
• Deconflict aircrew availability taking into account leave, medical appointments, temporary duty (TDY), and operational taskings; schedule based on aircrew experience levels to mitigate Operational Risk Management (ORM).
• Coordinate aircraft and equipment availability with Maintenance; deconflict airspace, ranges, exercise taskings (e.g., RED FLAG, GREEN FLAG, Weapons School), and tanker support with Wing/higher headquarters.
• Facilitate rapid last-minute schedule changes due to maintenance, weather, or operational constraints while maintaining full mission coverage.

Security Clearance:

• Must possess an active SECRET clearance (or a previously held SECRET clearance that has expired without being revoked/compromised).
• Candidates without an active clearance may be considered on a case-by-case basis if eligible to immediately receive a SECRET clearance and submit required paperwork.
• Candidates must be eligible for unescorted access to base restricted areas, Common Access Card (CAC) issuance, National Agency Check with Inquiries (NACI), and RESTRICTED DATA (RD) access as specified in DD Form 254.
• Minimum of two (2) years of experience working as a squadron aircrew scheduler.
• Minimum of two (2) years of experience working with Patriot Excalibur (PEX) or a similar proprietary aircrew scheduling system.
• Demonstrated experience working within a U.S. Department of Defense (DoD) military flying squadron, group, or wing environment.
• Proficient in standard office software suite (Microsoft Access, Excel, SharePoint, Teams) and familiarity with NIPR/SIPR military IT networks.
• Excellent written and oral communication skills suitable for executive briefings, leadership status reports, and multi-agency coordination.