Squadron Administrative & Readiness Specialist

B3H; Little Rock (AR); On-site; USD 21,000 - 39,000; Part time

Job summary

B3H is seeking a part-time Squadron Administrative Support Specialist to assist flight commanders with data, reports, and orientation for newly assigned aircrew. You will coordinate pre-departure training, manage deployment data, and support mobility-related documentation under DoD guidelines.

The role emphasizes organizational skills, attention to detail, and effective coordination with UDMs and support offices to ensure readiness and compliant administration.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred in business administration, office administration, human resources, logistics, or related field.
• Minimum 2 years of relevant experience in squadron administration, commander’s support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment.
• Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data.
• Ability to coordinate with flight leadership, UDMs, and support offices.
• Strong organizational and customer-service skills.

Responsibilities

• Assist flight commanders in providing data as requested by the Commander’s Support Staff in support of administrative programs.
• Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
• Act as the point of contact for all newly assigned aircrew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
• Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
• Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
• Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
• Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
• Assist flight commanders with data collection for deployment reporting in the DRRS, SORTS, and ART including Unit Type Code posturing and individual status updates and provide to commander and UDM.

Skills

Strong organizational skills

Customer-service mindset

Coordination with leadership

Data reporting support

Education

High school diploma or equivalent

Associate’s degree in business administration or related field

Job description

B3H is seeking a part-time Squadron Administrative Support Specialist to assist flight commanders with data, reports, and orientation for newly assigned aircrew. You will coordinate pre-departure training, manage deployment data, and support mobility-related documentation under DoD guidelines.

The role emphasizes organizational skills, attention to detail, and effective coordination with UDMs and support offices to ensure readiness and compliant administration.