Administrative Support Specialist

B3H; Joint Base Lewis-McChord (WA); On-site; USD 25,000 - 33,000; Part time

Job summary

B3H is seeking a part-time Squadron Administrative Support Specialist to provide administrative, deployment-support, and readiness-support services to AMC flying squadrons at Joint Base Lewis-McChord. The role supports flight commanders, coordinates training, and helps manage deployment data and reports.

Requires a high school diploma; an associate's degree is preferred. The position emphasizes organization, customer service, and cross-office coordination in a military context.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred in business administration, office administration, human resources, logistics, or related field.
• Minimum 2 years of relevant squadron admin/deployment support experience or comparable military admin environment.
• Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data.
• Ability to coordinate with flight leadership, UDMs, and support offices.
• Strong organizational and customer-service skills.

Responsibilities

• Assist flight commanders with data for administrative programs (task management, fitness, safety, security, supply, manning).
• Prepare, maintain, and disposition administrative reports and correspondence.
• Orient new aircrew and schedule training/orientation requirements.
• Coordinate pre-departure training with deploying personnel and supervision.
• Provide deployment data to schedule/coordinate with wings/base/higher HQ and maintain mobility folders per DoD guidance.
• Prepare purchase requirements for aircrew deployment and support needs.
• Provide mobility, logistics, security, training, medical and dental requirements to the UDM.
• Assist with data collection for deployment reporting systems (DRRS, SORTS, ART) and update status.

Skills

Organizational skills

Customer service

Coordination with leadership

Administrative support

Education

Associate's degree preferred in business/office/HR/logistics

Job description

Overview

B3H is seeking a Squadron Administrative Support Specialist (Part-Time) to provide administrative, deployment-support, and readiness-support services to AMC flying squadrons.

B3H is a leader in building winning DoD and corporate teams. B3H provides the full spectrum of strategic planning, program management, acquisitions management, systems engineering & integration, cost analysis, training, systems requirements analysis, and instructional system design for the DoD. B3H delivers quality performance with complete government visibility and control. Corporate headquarters are in Fort Walton Beach, Florida.

Responsibilities

• Assist flight commanders in providing data as requested by the Commander’s Support Staff in support of administrative programs. Programs include, but are not limited to, task management, fitness program, safety program, security program, supply program, and manning.
• Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
• Act as the point of contact for all newly assigned aircrew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
• Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
• Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
• Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
• Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
• Assist flight commanders with data collection for deployment reporting in the Defense Readiness Reporting System (DRRS), Status of Resources and Training System (SORTS), and the Air Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates and provide to commander and UDM.

Qualifications

• High school diploma or equivalent required
• Associate’s degree preferred in business administration, office administration, human resources, logistics, or related field
• Minimum 2 years of relevant experience in squadron administration, commander’s support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment
• Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data
• Ability to coordinate with flight leadership, UDMs, and support offices
• Strong organizational and customer-service skills

Contingent upon contract award.

B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status