Sponsored Projects Personnel Transactions Specialist

University at Buffalo; Buffalo (NY); Hybrid; USD 52,000 - 59,000; Full time

Job summary

University at Buffalo's Sponsored Projects Services seeks a Personnel Transaction Specialist to manage personnel transactions for staff, faculty, and students on sponsored awards, ensuring compliance with institutional policies and sponsor regulations.

You will coordinate workflows with HR, payroll, and decanal units, provide guidance on policies, and help develop training materials while identifying process improvements to enhance efficiency. 37.5 hours weekly on North Campus.

Qualifications

• Bachelor's degree in related field with 2 years of experience or equivalent combination.
• Proficiency in computer applications and software.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to work independently on directed projects.
• Strong interpersonal skills.

Responsibilities

• Facilitate and process personnel transactions for staff, faculty, and students on sponsored funds.
• Coordinate faculty effort and other personnel-related activities for sponsored funds.
• Ensure transactions are entered accurately with proper documentation.
• Serve as liaison between decanal units, HR, payroll and other offices.
• Provide guidance on personnel policies, procedures, and best practices.
• Assist in developing training materials on personnel transaction processes.
• Identify and recommend process improvements to enhance efficiency.

Skills

Proficiency in computer applications

Attention to detail

Independent work

Interpersonal skills

Education

Bachelor's degree in related field

2 years' related experience

Job description

Personnel Transaction Specialist, Sponsored Projects Services

Position Title Personnel Transaction Specialist, Sponsored Projects Services

Sponsored Projects Services ( SPS ) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.

Responsibilities include, but are not limited to, the following:

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in a related field and 2 years’ related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills

Preferred Qualifications

Our University Community

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $52,000 - $58,955

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5 hours per week

Campus

Campus North Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Is a background check required for this posting? No

Contact Information

Contact's Name

Contact's Name Stacey Brown

Contact's Pronouns

Contact's Title

Contact's Title HR Specialist

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 08/06/2026

Date to be filled

References

Number of references required

Number of references required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
  • WNY Jobs
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].