Personnel Transaction Specialist, Sponsored Projects Services

AgUpdate; Buffalo (NY); Hybrid; USD 52,000 - 59,000; Full time

Job summary

University at Buffalo seeks a Personnel Transaction Specialist within Sponsored Projects Services to oversee personnel transactions for staff, faculty, and students involved in sponsored awards. You will ensure compliance with institutional policies and sponsor regulations while supporting smooth administrative processes.

The role emphasizes handling appointments, reappointments, terminations, and related activities with attention to documentation and stakeholder guidance.

Qualifications

• Bachelor's degree in a related field and 2 years' related experience, or equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills
• Strong math skills
• Excellent customer service skills

Responsibilities

• Facilitate and process personnel transactions for staff, faculty, and students on sponsored funds
• Manage faculty effort, graduate student tuition remission, and other personnel activities on sponsored funds
• Coordinate workflow to ensure transactions are entered accurately with documentation
• Serve as liaison between decanal units, HR, payroll and other offices
• Provide guidance on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and recommend process improvements to enhance efficiency

Skills

Detail orientation

Interpersonal skills

Math proficiency

Customer service

Independent work

Education

Bachelor's degree in a related field

Tools

General computer applications

Job description

Personnel Transaction Specialist, Sponsored Projects Services

Position Title: Personnel Transaction Specialist, Sponsored Projects Services

Department: Sponsored Research Administration

Posting Link: https://www.ubjobs.buffalo.edu/postings/63761

Job Type: Full-Time

Sponsored Projects Services (SPS) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.

Responsibilities

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Benefits

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.Being a part of the University at Buffalo community.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor's degree in a related field and 2 years' related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills
• Strong math skills
• Excellent customer service skills

Salary Range

$52,000 - $58,955

Contact Information

Contact's Name: Stacey Brown

Contact's Pronouns:

Contact's Title: HR Specialist

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 08/06/2026

Deadline for Applicants:

Date to be filled: