Personnel Transaction Specialist, Sponsored Projects Services

Clay Today; Buffalo (NY); Hybrid; USD 52,000 - 59,000; Full time

Job summary

University at Buffalo is seeking a Personnel Transaction Specialist in Sponsored Projects Services to oversee personnel transactions for staff, faculty, and students on sponsored awards. The role ensures compliance with institutional policies and sponsor regulations while supporting smooth administrative processes.

The position requires a Bachelor's degree with related experience and strong data-entry, interpersonal, and numeric skills.

Qualifications

• Bachelor's degree in a related field and 2 years' related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills
• Strong math skills
• Excellent customer service skills

Responsibilities

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Education

Bachelor's degree in a related field

2 years' related experience or equivalent

Tools

Computer software proficiency

Job description

Personnel Transaction Specialist, Sponsored Projects Services

Position Title: Personnel Transaction Specialist, Sponsored Projects Services

Department: Sponsored Research Administration

Posting Link: https://www.ubjobs.buffalo.edu/postings/63761

Job Type: Full-Time

Sponsored Projects Services (SPS) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.

Responsibilities

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Benefits

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.Being a part of the University at Buffalo community.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor's degree in a related field and 2 years' related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills
• Strong math skills
• Excellent customer service skills

Salary Range

$52,000 - $58,955

Contact Information

Contact's Name: Stacey Brown

Contact's Pronouns:

Contact's Title: HR Specialist

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 08/06/2026

Deadline for Applicants:

Date to be filled: