Personnel Transaction Specialist, Sponsored Projects Services

State University of New York at Buffalo; New York (NY); On-site; USD 52,000 - 59,000; Full time

Job summary

The State University of New York at Buffalo’s Sponsored Projects Services is seeking a Personnel Transaction Specialist to manage and process personnel transactions for staff, faculty, and students involved in sponsored awards. The role ensures compliance with institutional policies and sponsor regulations while supporting efficient administration.

Responsibilities include processing new appointments, reappointments, terminations, faculty effort and tuition remission activities, coordinating

Qualifications

• Bachelor’s degree in a related field and 2 years’ related experience.
• Proficiency in various computer applications and software.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to work independently on directed projects.
• Strong interpersonal skills.

Responsibilities

• Facilitate and process personnel transactions for staff, faculty, and students on sponsored funds.
• Handle faculty effort, graduate tuition remission, and other personnel activities for sponsored funds.
• Coordinate workflow to ensure transactions are entered with documentation.
• Serve as a liaison between decanal units, HR, payroll and other offices.
• Provide guidance on personnel policies, procedures and best practices.

Skills

Attention to detail

Data entry

Interpersonal skills

Independent work

Proficiency with computer apps

Education

Bachelor’s degree in related field

Job description

Personnel Transaction Specialist, Sponsored Projects Services

Position Title Personnel Transaction Specialist, Sponsored Projects Services

Sponsored Projects Services ( SPS ) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.

Responsibilities include, but are not limited to, the following:

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

As an Equal Opportunity / Aff. Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor’s degree in a related field and 2 years’ related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills

Preferred Qualifications

Our University Community

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $52,000 - $58,955

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5 hours per week

Campus

Campus North Campus

Is a background check required for this posting?

Is a background check required for this posting? No

Contact Information

Contact's Name

Contact's Name Stacey Brown

Contact's Pronouns

Contact's Title

Contact's Title HR Specialist

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 08/06/2026

References

Number of references required

Number of references required 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].