Sponsored Projects Grants Coordinator

Medix™; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Medix is seeking a Grants and Sponsored Projects Administrator to manage the preparation, review, and processing of grant, contract, and subcontract proposals in a fast-paced environment. This role coordinates day-to-day activities, ensures compliance with policies, and supports project setup and budget tracking across sponsored programs.

The position requires a Bachelor’s degree or equivalent, 2 years of related experience preferred, and strong initiative with excellent interpersonal skills.

Qualifications

• Bachelor’s degree required or equivalent in education and experience.
• 2 years of related experience is preferred.
• Ability to take initiative and work independently is required.
• Good interpersonal skills are highly important.

Responsibilities

• Prepare, review, and process grant, contract, and subcontract proposals.
• Coordinate day-to-day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.
• Coordinate sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing financial activity on sponsored projects.
• Prepare and maintain faculty biosketches to ensure accuracy, completeness, and compliance with sponsor guidelines.
• Monitor departmental compliance with conflict-of-interest disclosures and other required training and certification requirements.
• Attend Sponsored Projects Administration (SPA) meetings and forums to maintain current knowledge of grants administration and emerging changes to federal grant rules and processes.
• Coordinate the annual effort reporting compliance and certification process.
• Coordinate quarterly meetings with Principal Investigators to review grant submissions and funding activity.
• Coordinate post-award activities and project close-out requirements as needed.
• Monitor and respond to urgent financial transaction requests and resolve routine issues.
• Perform other departmental administrative duties and special projects as assigned.

Skills

Interpersonal skills

Initiative

Attention to detail

Education

Bachelor’s degree or equivalent in education and experience

Job description

Medix is seeking a Grants and Sponsored Projects Administrator to manage the preparation, review, and processing of grant, contract, and subcontract proposals in a fast-paced environment. This role coordinates day-to-day activities, ensures compliance with policies, and supports project setup and budget tracking across sponsored programs.

The position requires a Bachelor’s degree or equivalent, 2 years of related experience preferred, and strong initiative with excellent interpersonal skills.