Grant Coordinator - 258973

Medix™; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Medix is seeking a Grants and Sponsored Projects Administrator to manage the preparation, review, and processing of grant, contract, and subcontract proposals in a fast-paced environment. This role coordinates day-to-day activities, ensures compliance with policies, and supports project setup and budget tracking across sponsored programs.

The position requires a Bachelor’s degree or equivalent, 2 years of related experience preferred, and strong initiative with excellent interpersonal skills.

Qualifications

• Bachelor’s degree required or equivalent in education and experience.
• 2 years of related experience is preferred.
• Ability to take initiative and work independently is required.
• Good interpersonal skills are highly important.

Responsibilities

• Prepare, review, and process grant, contract, and subcontract proposals.
• Coordinate day-to-day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.
• Coordinate sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing financial activity on sponsored projects.
• Prepare and maintain faculty biosketches to ensure accuracy, completeness, and compliance with sponsor guidelines.
• Monitor departmental compliance with conflict-of-interest disclosures and other required training and certification requirements.
• Attend Sponsored Projects Administration (SPA) meetings and forums to maintain current knowledge of grants administration and emerging changes to federal grant rules and processes.
• Coordinate the annual effort reporting compliance and certification process.
• Coordinate quarterly meetings with Principal Investigators to review grant submissions and funding activity.
• Coordinate post-award activities and project close-out requirements as needed.
• Monitor and respond to urgent financial transaction requests and resolve routine issues.
• Perform other departmental administrative duties and special projects as assigned.

Skills

Interpersonal skills

Initiative

Attention to detail

Education

Bachelor’s degree or equivalent in education and experience

Job description

• Prepare, review, and process grant, contract, and subcontract proposals.
• Coordinate day-to-day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.
• Coordinate sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing financial activity on sponsored projects.
• Prepare and maintain faculty biosketches to ensure accuracy, completeness, and compliance with sponsor guidelines.
• Monitor departmental compliance with conflict-of-interest disclosures and other required training and certification requirements.
• Attend Sponsored Projects Administration (SPA) meetings and forums to maintain current knowledge of grants administration and emerging changes to federal grant rules and processes.
• Coordinate the annual effort reporting compliance and certification process.
• Coordinate quarterly meetings with Principal Investigators to review grant submissions and funding activity.
• Coordinate post-award activities and project close-out requirements as needed.
• Monitor and respond to urgent financial transaction requests and resolve routine issues.
• Perform other departmental administrative duties and special projects as assigned.

Minimum Qualifications

• Bachelor’s degree required or equivalent in education and experience.

Preferred Qualifications

• 2 years of related experience.

Other Requirements

• The ability to take initiative and work independently is required.
• Good interpersonal skills are highly important.