Sponsored Projects Administrator 1

University of Oregon; Eugene (OR); Hybrid; USD 60,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Oregon seeks a Sponsored Projects Administrator 1 in Eugene, OR. The role provides financial and administrative support for grants, contracts, and sponsored programs, with emphasis on budgeting and compliance.

Remote arrangements may be considered for non-local candidates, while on-site duties remain central. Responsibilities include pre-award review, award setup, and post-award monitoring, working closely with PIs and DGAs to ensure accurate financial management and regulatory

Qualifications

• Bachelor's degree or higher required.
• Experience in budgeting, accounting, or compliance is preferred.
• Strong communication and customer-service orientation.

Responsibilities

• Support pre-award, award setup, and post-award activities for sponsored projects.
• Assist with budgeting, financial reporting, and compliance with policies.
• Collaborate with PIs, DGAs, and administrative staff to ensure accuracy.

Skills

Budgeting

Financial analysis

Regulatory compliance

Customer service

Communication

Education

Bachelor's degree

Tools

Banner

Budgeting software

Job description

Sponsored Projects Administrator 1

Department: Sponsored Projects Services

Appointment Type and Duration: Regular,Ongoing

Salary: Starts at $60,000 per year; commensuratewith experience

Compensation Band: OS-OA06-Fiscal Year2026-2027

FTE: 1.0

Application Review Begins

July 20, 2026; position open until filled

Note: This position is based in Eugene but remote workingarrangements may be considered; candidates who are not local areencouraged to apply.

Department Summary

The Office of the Vice President for Research & Innovation(OVPRI) promotes excellence in research at the University ofOregon. Research, both basic and applied, is fundamental to themission of the University and is essential to Oregon's economic andcivic vitality. The office is committed to enhancing these effortsby providing administrative and financial support for sponsoredprograms, including identification of funding opportunities,proposal submission, research compliance, and contracts and grantadministration. The office supports interdisciplinary researchcenters, essential core facilities and emboldens innovation andeconomic development through strategic partnering and technologytransfer initiatives.

Sponsored Projects Services (SPS) works with the Universitycommunity -- especially faculty principal investigators (PIs) anddepartment grant administrators (DGAs) but also including UOadministrative officials, business managers, and affiliatedorganizations such as the UO Foundation -- to provide services intwo main areas:

• Proposal Preparation and Clearance - from application materialsand budget assistance, to final review, official endorsement, andsubmission of proposals to funding agencies, public and private,for support of research, instruction, and public serviceprojects.
• Grant and Contract Administration - from inception by review andacceptance of awards and account set up, through the award'sadministration, financial reporting, and final closeout.

Position Summary

The Sponsored Projects Administrator 1 performs administrative andfinancial duties and is responsible for supporting and contributingas a service resource related to the management of grants,contracts, and sponsored programs, and for providing faculty,researchers, and staff with guidance on financial, administrative,and regulatory issues arising from the application for and theexecution of sponsored awards and agreements.

There is a significant emphasis on budgeting, financial andaccounting activity, and financial and operational monitoring inthis position. The successful candidate will have a strong customerservice focus, be a self-starter who is able to work independentlyand as part of a team to meet shared and individual goals, and whohas demonstrated the ability to be flexible, adaptable, andresponsive. In addition, the successful candidate will have theability to work effectively with faculty, staff, and students fromdiverse backgrounds and will maintain the highest ethicalstandards.

Pre-Award Specific Duties

• Intake, review, approve, and submit proposal documents forsponsored projects, including requests for special handling (e.g.cost-sharing, reduced/limited F&A, etc.).
• Work with principal investigator(s) and departmental grantadministrators (DGAs) to determine budgetary needs, assist withproposal budget preparation, and perform reviews for accuracy andcompliance with University of Oregon policies, Uniform Guidance (2CFR 200), or sponsor guidelines and limitations.
• Review/approve pre-award spending indexes.

Award Set-Up Specific Duties

• Review award notifications, noting special terms andconditions.
• Ensure compliance before setting up account.
• Create Banner account, input budget and set reportingdates.

Post-Award Specific Duties

• Monitor, review, and approve sponsored projects funds forallowability, allocability, reasonableness, and consistency oftreatment.
• Review of post-award functions, including but not limited to newaward reviews, annual reviews, close-outs, and JV transfers.
• Compile, review, and submit sponsored project invoicing,financial reporting, prior approval requests, and other sponsorrequests/reports as required.

Minimum Requirements

• Bachelor's degree
• OR
• Two or more years experience focused in office, clerical work orcompliance.

Professional Competencies

• Ability to research, read, interpret, and apply complex andvarying regulations.
• Commitment to advancing the University's research goals increating a facilitative environment for research while navigatingan increasingly complex research compliance environment thatrequires specialized skills and abilities in satisfying federal,state, and university regulations.
• Proficiency with multiple forms of information technology,including web-based, word processing, data entry, managingelectronic information, and database administration.
• Ability to analyze and synthesize complex concepts and technicaldetails and transfer them into written documents.
• Demonstrated effective communication skills, as well as diplomacyand discretion.
• Demonstrated excellent organizational skills, and attention todetail.
• Demonstrated ability to provide solution-oriented customerservice.
• Demonstrated ability to work effectively with team members,faculty, staff, and students from a variety of diversebackgrounds.
• Ability to manage multiple priorities with overlapping deadlinesand frequent interruptions while maintaining a high level ofcustomer service.
• Ability to work both independently and collaboratively in a teamenvironment.

Preferred Qualifications

• Experience with sponsored projects administration and compliance(governmental, healthcare, etc.).
• Advanced degree in a closely related field.
• Experience in a higher education environment.
• Professional certification(s) related to position (CRA®, CPRA®,or CFRA).
• Experience serving a diverse client/customer base.

FLSA Exempt: Yes

All offers of employment are contingent upon successfulcompletion of a background check.

The University of Oregon is proud to offer a robust benefitspackage to eligible employees, including health insurance,retirement plans, and paid time off. For more information aboutbenefits, visit ourwebsite.

The University of Oregon is an equal-opportunity institutioncommitted to cultural diversity and compliance with the Americanswith Disabilities Act. The University encourages all qualifiedindividuals to apply and does not discriminate on the basis of anyprotected status, including veteran and disability status. TheUniversity is committed to providing reasonable accommodations toapplicants and employees with disabilities. To request anaccommodation in connection with the application process, please email us or call541-346-5112.

UO prohibits discrimination on the basis of race, color, religion,national origin, sex, sexual orientation, gender identity, genderexpression, pregnancy (including pregnancy-related conditions),age, physical or mental disability, genetic information (includingfamily medical history), ancestry, familial status, citizenship,service in the uniformed services (as defined in federal and statelaw), veteran status, expunged juvenile record, and/or the use ofleave protected by state or federal law in all programs, activitiesand employment practices as required by Title IX, other applicablelaws, and policies. Retaliation is prohibited by UO policy.Questions may be referred to the Office of Equal Opportunity andAccess. Contact information, related policies, and complaintprocedures are listedhere.

In compliance with federal law, the University of Oregon preparesan annual report on campus security and fire safety programs andservices. The Annual Campus Security and Fire Safety Report isavailable online.