Sponsored Programs Billing & Collections Specialist

University of North Carolina; Charlotte (NC); On-site; USD 66,000 - 75,000; Full time

Job summary

University of North Carolina in Charlotte is seeking a permanent Full-time Sponsored Programs Invoicing & Collections Specialist. This role handles invoicing and collections for externally funded sponsored programs and collaborates across offices to ensure timely billing and compliance with sponsor requirements.

The candidate will have a Bachelor’s degree in accounting/finance, at least two years of accounting or accounts receivable experience, and strong Excel/Banner skills to manage financial

Qualifications

• Requires a Bachelor’s degree in accounting, finance, business administration, or related field.
• Two (2) years of professional accounting/financial analysis/billing/accounts receivable experience.
• Knowledge of accounting principles and financial reporting.

Responsibilities

• Set up all billing events in Banner for sponsored awards and prepare invoices per sponsor instructions.
• Monitor accounts receivable and cash variances; prepare internal status reports to identify delinquencies.
• Coordinate across Invoicing, Cash Management, and Research Accounting teams to resolve issues and revise invoices as needed.
• Serve as primary contact for invoicing and collections on sponsored awards.
• Oversee collections of outstanding invoices following the sponsor collections process.
• Assist with award closeouts by preparing final invoices and ensuring sponsor reporting requirements are met.
• Monitor team inboxes and respond to inquiries in a timely manner.

Skills

Accounting knowledge

Organizational skills

Communication skills

Attention to detail

Task prioritization

Excel proficiency

Banner experience

Higher education experience

Research administration

Education

Bachelor’s degree in accounting/finance/business

Two years professional accounting/AR/billing experience

Tools

Banner

Microsoft Office

Google Suite

Job description

University of North Carolina in Charlotte is seeking a permanent Full-time Sponsored Programs Invoicing & Collections Specialist. This role handles invoicing and collections for externally funded sponsored programs and collaborates across offices to ensure timely billing and compliance with sponsor requirements.

The candidate will have a Bachelor’s degree in accounting/finance, at least two years of accounting or accounts receivable experience, and strong Excel/Banner skills to manage financial