Sponsored and Exchange Program Coordinator

utaustin; Utah; On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Excellent benefits package

Tuition assistance

Paid vacation and holidays

Job summary

UT Austin's Global Engagement seeks a Sponsored and Exchange Program Coordinator to support international students and scholars. The role focuses on meticulous record-keeping, data management, and compliance across sponsorships and exchange programs within Texas Global.

Reporting to the assistant director for student advising services, the position emphasizes collaboration with ISSS and academic units to ensure smooth transitions from admission through advising and to promote student success.

Qualifications

• Experience with student records systems and immigration compliance.
• Strong organizational skills and attention to detail.
• Ability to collaborate with multiple stakeholders across departments.

Responsibilities

• Coordinate sponsored and exchange student processes as a DHS DSO and ARO with data integrity and regulatory adherence.
• Oversee student information systems and ensure cross-system synchronization.
• Develop support frameworks for sponsored/exchange students from admission to advising.
• Supervise and mentor graduate assistants on the student advising team.
• Collaborate with ISSS leadership to interpret immigration regulations and policies.

Job description

Job Posting Title: Sponsored and Exchange Program Coordinator ----

Hiring Department: Global Engagement ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Exempt from FLSA ----

Earliest Start Date: Immediately ----

Position Duration: Expected to Continue ----

Location: UT MAIN CAMPUS ----

Job Details:

General Notes
The University's 19 colleges and schools enroll over 53,000 students and rank among the top 10 public universities in the U.S. Texas Global is the university's global engagement arm and a recognized leader in international education, based on the success of the programs we deliver and the number of individuals we support. We serve more than 9,000 international students and scholars, as well as more than 4,600 students on education abroad programs annually.
Texas Global advances UT Austin's academic mission by leading, supporting, and coordinating the university's international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.

Your skills will make a difference. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

You'll serve as a critical component of international sponsored and exchange student processing through meticulous record-keeping and data management. This position reports to the assistant director for student advising services.

Responsibilities

Sponsored and Exchange Administrative Coordination

• Manage application and immigration processes as DHS Designated School Official (DSO) and Alternate Responsible Officer (ARO) for sponsored and exchange international students.
• Oversee critical student information systems, ensuring data integrity, alert management, and cross-system synchronization with strict adherence to University and federal regulations
• Develop integrated support frameworks that address the unique intersection of sponsored/exchange student needs with broader international student services, ensuring seamless transitions from admission to advising
• Supervise, mentor, and develop graduate assistant for the student advising team
• Collaborate strategically with ISSS leadership to ensure precise interpretation and application of immigration regulations and university policies, exercising sound judgment and appropriate initiative
• Serve as primary resource for challenging exchange and sponsored student questions that require senior‑level expertise

Strategic Communication and Outreach

• Serve as liaison with academic departments, undergraduate admissions, graduate admissions, and Education Abroad advising teams, sharing expertise on exchange and sponsored student placement while promoting advising best practices
• Cultivate and strengthen reciprocal exchange partnerships and maintain relationships with sponsoring agencies through proactive communication on institutional balance, nomination processes, student transitions, and partnership continuity
• Craft compelling content for websites, presentations, and publications that clearly communicate complex information while maintaining Texas Global branding standards
• Develop and maintain digital platforms and publications that effectively communicate admission procedures, immigration requirements, and transition support for sponsored and exchange populations
• Actively contribute to developing the vision for specialized programming that empowers sponsored and exchange students to succeed academically and integrate meaningfully into university life
• Design and deliver impactful training wor