Spending Accounts, Funding Specialist

Alera Group; United States; Remote; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

401(k)

Generous paid time off

Professional development opportunities

Job summary

Alera Group is seeking a Spending Accounts, Funding Specialist to manage daily funding and banking activity, reconcile accounts, and maintain documentation for audit trails. You will coordinate with Claims, Billing, Finance, and Account Management to resolve funding issues and ensure accurate client fund handling.

The role emphasizes meticulous reconciliation, timely processing of payments, and ongoing process improvements within a fully remote environment tied to Eastern or Central Time Zones.

Qualifications

• 2+ years in funding, financial operations, reconciliations, banking operations, benefits administration, or related field.
• Strong attention to detail with ability to research, analyze, and resolve financial discrepancies.
• Experience with financial reports, reconciliations, and transaction processing.
• Advanced proficiency with Microsoft Excel (pivot tables, lookups, filtering, data validation).
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Process and monitor daily funding and banking activity for spending account plans.
• Complete NACHA, Positive Pay, ACH repulls/reissues, and other banking transactions.
• Validate payment activity and resolve ACH rejections, check exceptions, and funding issues.
• Identify, apply, deposit, and track incoming client funds, refunds, repayments, and transfers.
• Complete true-ups and funding reconciliations, including monthly and year-end activity.
• Research and resolve discrepancies across funding, payments, credits, voids, and system records.
• Maintain accurate reconciliation records and elevate financial risks or shortages.
• Process check voids, client credits, refunds, and returned funds.
• Coordinate with payment partners (WEX, JP Morgan, Bancorp).
• Monitor and respond to funding inquiries and support final reconciliations for terminating groups.

Skills

Attention to detail

Funding operations

Excel (pivot tables, lookups)

Analytical thinking

Communication

Education

Bachelor's degree in Finance, Accounting, Business, or related field

Tools

Zoho

WEX

Banking portals

Job description

OVERVIEW

Spending Accounts, Funding Specialist

Location: Remote in Eastern or Central Time Zones

About Alera Group

Founded in 2017, Alera Group is one of the nation's leading independent insurance and financial services firms. We combine the strength of a national organization with the personalized service of local experts to help clients succeed across Employee Benefits, Property & Casualty Insurance, Retirement Plan Services, Wealth Services, and Human Capital Solutions.

Why Join Alera Group?

• Collaborate with purpose – Work alongside colleagues who believe the best results come from strong partnerships, shared expertise, and supporting one another.
• Build your career – Expand your expertise through meaningful work, continuous learning, and opportunities to grow across a national organization.
• Make an impact – Help clients navigate complex challenges while contributing to solutions that make a difference for their businesses, employees, and communities.

The Opportunity

The Spending Accounts, Funding Specialist is responsible for the day-to-day funding activity that supports this departments spending account administration. The role is focused on making sure client funds are received, identified, reconciled, and applied accurately; payment and banking activity is completed timely; and funding discrepancies are researched through resolution. The Spending Accounts, Funding Specialist also maintains the documentation and reporting needed to support a clear audit trail and partners with Claims, Data, Billing, Finance, Account Management, banking partners, and vendors when funding activity crosses teams.

Daily Funding & Banking Operations

• Process and monitor daily funding and banking activity for spending account plans.
• Complete NACHA, Positive Pay, ACH repulls/reissues, and other assigned banking transactions.
• Validate payment activity and resolve ACH rejections, check exceptions, and funding issues.
• Identify, apply, deposit, and track incoming client funds, refunds, repayments, and transfers.

Reconciliation & Financial Controls

• Complete true-ups and funding reconciliations, including monthly and year-end activity.
• Reconcile Alternative Funding accounts and monitor collateral and funding balances.
• Research and resolve discrepancies across funding, payments, credits, voids, and system records.
• Maintain accurate reconciliation records and elevate financial risks or shortages.

Checks, Voids, Credits & Returned Funds

• Process check voids, client credits, refunds, and returned funds.
• Complete required WEX reporting and track activity through resolution.
• Ensure funds are accurately applied or returned to the appropriate client.

Vendor & Payment File Support

• Process payment files and resolve funding or payment exceptions.
• Coordinate with WEX, JP Morgan, Bancorp, and other payment partners.
• Support reporting and funding activity across payment platforms and vendors.

Client & Internal Support

• Monitor and respond to funding inquiries through the Spending Accounts funding inbox.
• Support questions related to funding, deposits, credits, reconciliations, and payments.
• Partner with Claims, Billing, Finance, Account Management, and other teams to resolve issues.
• Provide funding and exception reporting and support final reconciliations for terminating groups.

Controls, Documentation & Process Improvement

• Follow established funding procedures and internal controls.
• Maintain accurate documentation and ownership of funding items through resolution.
• Maintain SOPs and training documentation and support cross-training.
• Identify recurring issues and recommend process improvements.

QUALIFICATIONS

Required Qualifications

• 2+ years of experience in funding, financial operations, reconciliations, banking operations, benefits administration, or a related field
• Strong attention to detail with the ability to research, analyze, and resolve financial discrepancies
• Experience working with financial reports, reconciliations, and transaction processing
• Advanced proficiency with Microsoft Excel, including pivot tables, lookups, filtering, and data validation
• Strong organizational skills with the ability to manage multiple priorities and recurring deadlines
• Excellent verbal and written communication skills
• Ability to work independently while collaborating effectively across multiple teams
• Strong analytical, problem-solving, and critical-thinking skills

Preferred Qualifications

• Bachelor's degree in Finance, Accounting, Business, or a related field
• Knowledge of HRA, FSA, HSA, and Commuter benefit accounts
• Experience with benefits administration or financial services environments
• Experience with Zoho, WEX, banking portals, or similar financial and benefits administration platforms
• Knowledge of industry regulations, compliance requirements, and financial controls
• Experience supporting process improvement, documentation, and operational efficiency initiatives

Role Success

Success in this role means funding activity is accurate and current, reconciliations are completed on schedule, and client balances, collateral, credits, and outstanding items are understood. There should be no unidentified deposits, unreconciled balances, untracked credits or refunds, or aged open funding items without documented follow-up. Discrepancies are tracked through resolution, and there is a clear audit trail showing where funds came from, how they were applied, and what action was taken. The Funding Specialist is a reliable point of ownership for funding activity and raises issues early when there is a financial, operational, or client-service risk.

Compensation

• Salary Range: $70,000-$75,000 annually

Benefits

Eligible colleagues enjoy a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Life and disability coverage
• 401(k)
• Generous paid time off
• Professional development opportunities

ADDITIONAL INFORMATION

Work Arrangement

This position is remote within the eastern or central time zones.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other protected class.

Alera Group is committed to protecting your privacy. Please review our Privacy Policy to understand what personal information we may collect and use as part of your application process.

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Location Type

Remote