Specialty Collections Representative

Ironclad Powered by Mersino; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Ironclad Environmental Solutions in Houston, TX seeks a Specialty Collections Representative to manage submission and collections for portal and summary invoices, requiring strong communication and negotiation to recover funds efficiently.

Responsibilities include processing billing in the accounting system, editing proformas, supporting month-end close, and answering billing inquiries from attorneys and secretaries.

Qualifications

• 2+ years in billing, collections, or related role.
• Experience with billing software and Excel.
• Strong communication and negotiation skills.
• Ability to handle month-end close procedures and multi-task.

Responsibilities

• Oversee processing of billing in the accounting system and edits to proformas.
• Prepare invoices and ensure timely delivery to attorneys/secretaries.
• Monitor billing received from attorneys and process special billing as needed.
• Answer inquiries regarding billing, client accounts, and time entry.
• Assist with month-end closing and maintain accuracy.

Skills

Effective communication

Negotiation

Attention to detail

Time management

Problem-solving

Tools

Microsoft Excel

Billing software

Job description

About the Job:The Specialty Collections Representative is responsible for managing the submission and collections for all portal and summary invoices. This role requires excellent communication and negotiation skills to maintain positive relationships with clients while ensuring timely and efficient recovery of funds. The ideal candidate will have a strong understanding of credit management, commercial collection practices, and corporate finance processes.Key Responsibilities:Oversee the processing of billing in the accounting system, including editing of proformas, adjustments to unbilled time and disbursements, and preparation of invoices.Ensure completed billing is returned to attorneys/secretaries within the established timeframe.Monitor billing received from billing attorneysProcess special billing as necessary and required.Answer inquiries from attorneys and secretaries regarding billing, client accounts, and time entry.Assist with month end closing.Utilize strong problem-solving skills, particularly utilizing logical thinking and mathematical abilities.Maintain a strong attention to detail and excellent communication skills.Utilize Microsoft Excel and other billing software to perform duties.Participate in other projects as assigned by the managerWhy Join Us:Competitive salary and benefits packageOpportunity for career growth and developmentHands-on experience in a dynamic and supportive work environmentBe part of a company committed to environmental sustainability and innovationAt Ironclad Environmental Solutions, you can build a rewarding career and provide exceptional service in the process. The opportunity to advance your career is one click away at Ironclad Environmental Solutions; Apply Today!Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. At Ironclad Environmental Solutions, you can build a rewarding career and provide exceptional service in the process. The opportunity to advance your career is one click away at Ironclad Environmental Solutions. Ironclad Environmental Solutions is veteran-friendly. If you have military experience, we’d love to hear from you! Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the EmployerJob Requirements:Proven experience of at least 2 years in a Billing Clerk role.Familiarity with billing software and Microsoft Excel is essential.Ability to prepare invoices accurately and efficiently.Experience in handling billing functions and producing billing statements.Knowledge of month-end close procedures and processes.Detail-oriented with a high degree of accuracy in all tasks.Strong communication and interpersonal skills.Ability to multitask, prioritize, and manage time effectively.Familiarity with legal billing procedures and regulations.Excellent problem-solving skills and the ability to work under pressure.Strong numerical skills and the ability to work with complex billing systems.