Specialist - Student Affairs

State of Georgia; United States; On-site; USD 41,000 - 50,000; Full time

Job summary

Gwinnett Technical College in Georgia is seeking a Specialist - Student Affairs to support the Admissions Department. You will process admissions applications, enter student data into the BANNER system, determine eligibility, and help applicants with information via email, phone, or text.

This full-time, benefited, non-exempt role reports to the Director of Admissions. Minimum qualifications include a high school diploma with related experience; higher degrees are preferred.

Qualifications

• High school diploma or equivalent and 1 year of work-related experience, or Microsoft Office Certificate and 1 year of work-related experience.
• Associate’s degree and 3 years of related work experience in postsecondary Admissions or Registrar Office environment preferred.
• Bachelor’s degree and 3 years of related work experience in postsecondary Admissions or Registrar Office environment preferred.

Responsibilities

• Processes student applications and related information for a technical college.
• Prepares student records for final review and admissions acceptance.
• Provides accurate admissions information and documents for students and staff in-person, email, phone, text messaging, etc.
• Maintains knowledge of current trends and developments in the field by attending professional development training, workshops, seminars and conferences.
• Displays a high level of effort and commitment to performing work and provides high level customer service.
• Performs other duties as assigned by Gwinnett Technical College.

Skills

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Education

High school diploma or equivalent

Associate’s degree

Bachelor’s degree

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Specialist - Student Affairs Agency: Gwinnett Technical College Job Requisition ID: JR0000007266 Shift: Not Applicable (United States of America) Compensation Details: $45,760/YR

Employment Terms: This job is a full-time, benefited, FLSA non-exempt position in the Admissions Department that reports to the Director of Admissions.

Salary: $45,760 per year.

Schedule: Availability to work Monday through Thursday between 8 am and 6:30 pm and on Friday between 8 am and 4 pm. Occasional Saturdays and some evenings. Schedule is subject to change.

Flexibility is a must.

Minimum Qualifications

• High school diploma or equivalent *and* one (1) year of work-related experience or Microsoft Office Application Professional Certificate*and* one (1) year of work-related experience

Preferred Qualifications

• Associate’s degree from an accredited institution of higher education *and* three (3) years of directly related work experience.
• Bachelor’s Degree from an accredited institution of higher education and three (3) years of work experience in a postsecondary Admissions or Registrar Office environment.

Job Description Summary

1. (1) receives and processes admissions applications and related documents;
2. (2) enters student data and scans and indexes admissions documents into the BANNER student information system;
3. (3) determines applicant eligibility for admission and renders admission and residency decisions in accordance with policy;
4. (4) ensures accuracy of data entry and maintains integrity of student records;
5. (5) maintains knowledge of and adherence to GTC Student Affairs policies and standards in accordance with TCSG mandates;
6. (6) contributes to the ongoing improvement of work processes, including learning and integrating new technology; focusing attention and efforts on detailed analysis, accuracy, and speed; and promoting a teamwork environment.
7. (7) provides support for email, phone, and texting prospective students as needed;
8. (8) assists with admissions-related training, orientations, reports, document review and maintenance, and special events as required.

Responsibilities

1. 1. Processes student applications and related information for a technical college. (Performed by all incumbents) 40%
2. 2. Prepares student records for final review and admissions acceptance. (Performed by all incumbents) 30%
3. 3. Provides accurate admissions information and documents for students and staff in-person, email, phone, text messaging, etc. (Performed by all incumbents) 10%
4. 4. Maintains knowledge of current trends and developments in the field by attending professional development training, workshops, seminars and conferences and by reading professional literature in the related technical field. (Performed by all incumbents.) 5%
5. 5. Displays a high level of effort and commitment to performing work; provides a high level of customer service; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.5%
6. 6. Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. 10%

Physical Demands

Frequency (N)Never, (O)Occasionally or (C)Constantly Requires operation, access, or control of financial resources. (N) Requires having a P-Card. (N) Driving is a responsibility of this position. (O) This position will have direct interaction or care of children under the age of 18 or direct patient care. (N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (N) This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (C) This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (O) This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (O) This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (C) This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N) Operating motor vehicles or heavy equipment with or without reasonable accommodation. (O) Noisy environments. (O) Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (N) Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (C) Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N) Work in outdoor elements such as precipitation and wind. (N) Assessing the accuracy, neatness and thoroughness of the work assigned. (C) Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens.

Non-Discrimination Policy Contact

The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail].