Administrative Assistant II - Information Technology

Gwinnett Technical College; Lawrenceville (GA); On-site; USD 37,000 - 50,000; Full time

Job summary

Gwinnett Technical College is seeking an Administrative Assistant II to support the Information Technology division at the Lawrenceville Campus. The role reports to the Executive Director of Information Technology and offers a day shift schedule, with standard hours Mon–Thu and Fri.

A2 level position requires a relevant degree or equivalent experience and proficiency in Microsoft Office. The role emphasizes administrative tasks, budgeting assistance, purchasing support, and strong customer

Qualifications

• Associates degree in Business Administrative Technology and one year of related work experience, or a high school diploma/equivalent and two years of related work experience.
• Proficiency in Microsoft Office applications and strong customer service skills.

Responsibilities

• Perform general office procedures to ensure efficient operations (mail, phones, copier).
• Provide administrative and clerical support to facilitate workflow of the facilities office.
• Handle duties related to personnel, budgeting, and records management as needed.

Skills

Communication skills

Customer service

Organizational skills

Multitasking

Team player

Flexibility

Education

Associates degree in Business Administrative Technology

High school diploma or equivalent

Tools

Microsoft Office

P-Card

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Assistant II - Information TechnologyAgency:Gwinnett Technical CollegeJob Requisition ID:JR0000006738Shift:Day (United States of America)Compensation Details:$43,160.00/YEARJob Description:This job is a full-time benefited, FLSA non-exempt position in the Information Technology and Operations Division that reports to the Executive Director of Information Technology. This position’s primary location will be the Lawrenceville Campus.Schedule: Monday – Thursday 8:00am to 5:00pm; Friday 8:00am – 4:00pm reporting to the Lawrenceville CampusMinimum Qualifications (Job Code 61804 Category 1)Associates degree in Business Administrative Technology *and* One (1) year of related work experience OR high school diploma or equivalent *and* Two (2) year of related work experience.Preferred Qualifications:In addition to the minimum qualifications, Preference will be given to applicants who have held an Administrative Support position within the past six months; two (2) years’ experience working with accounting, budgets and/or purchasing; self-starter, excellent verbal and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task, problem solve, and maintain effective relationships with multi-level personnel and customers; proficiency in Microsoft Office applications, ability to exhibit professional customer service skills. The applicant must have excellent organizational skills with the ability to prioritize assignments. The applicant must be a team player, flexible, and have an exceptional customer service attitude.Job Description Summary:Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the department. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. May provide assistance in purchasing and accounting tasks. May be cross-trained in various assignments related to the operation of the department.Duties/Responsibilities:Percentage of Time:Perform general office procedures to include processing of mail, answering of telephone, use copier, and procedures that lead to efficiency and effectiveness of the office. (50%)Assist in providing a variety of administrative and clerical support functions to facilitate the work flow of the facilities office. ( 30%)Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. (10%)Perform all other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. ( 10%)Physical Demands: Frequency(N)Never, (O)Occasionally or (C)ConstantlyRequires operation, access, or control of financial resources. (N)Requires having a P-Card. (N)Driving is a responsibility of this position. (N)This position will have direct interaction or care of children under the age of 18 or direct patient care. (N)This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (O)This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (O)This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (O)This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (O)This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (C)This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N)Operating motor vehicles or heavy equipment with or without reasonable accommodation. (N)Noisy environments. (O)Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (N)Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (O)Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N)Work in outdoor elements such as precipitation and wind. (N)Assessing the accuracy, neatness and thoroughness of the work assigned. (C)Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail] .Minimum Qualifications:Associates degree in Business Administrative Technology *and* One (1) year of related work experience - -OR - -High school diploma or equivalent *and* Two (2) years of related work experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.