Administrative Assistant II - Information Technology

Gwinnett Technical College; United States; Vor Ort; USD 39.000 - 47.000; Vollzeit

Zusammenfassung

Gwinnett Technical College is seeking an Administrative Assistant II in the Information Technology division. The role supports executive IT leadership at the Lawrenceville campus, handling clerical duties, budgeting tasks, and record management with a focus on customer service.

Responsibilities include handling mail, phone, and general office tasks while ensuring efficiency. A strong candidate will have an associate degree and relevant experience, with preferred budgeting/purchasing experience

Qualifikationen

• Associates degree in Business Administrative Technology and one year of related work experience.
• High school diploma or equivalent and two years of related work experience.
• Preference given to applicants with prior Administrative Support experience; experience with budgets and purchasing is a plus; strong communication and customer service skills.

Aufgaben

• Perform general office procedures including mail processing, phone answering, copying, and improving office efficiency.
• Assist in providing administrative and clerical support for facilities office workflow.
• Display high level of effort, trustworthiness, and responsibility within the organization.
• Perform other duties as assigned to fulfill Gwinnett Technical College needs.

Kenntnisse

Microsoft Office

Customer service

Communication skills

Ausbildung

Associates degree in Business Administrative Technology

High school diploma or equivalent

Jobbeschreibung

Job Title: Administrative Assistant II - Information Technology

Agency: Gwinnett Technical College

Job Requisition ID: JR0000006738

Shift: Day (United States of America)

Compensation Details: $43,160.00/YEAR

Job Description

This job is a full-time benefited, FLSA non-exempt position in the Information Technology and Operations Division that reports to the Executive Director of Information Technology. This position’s primary location will be the Lawrenceville Campus.

Schedule: Monday – Thursday 8:00am to 5:00pm; Friday 8:00am – 4:00pm reporting to the Lawrenceville Campus

Job Description Summary

Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the department. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. May provide assistance in purchasing and accounting tasks. May be cross-trained in various assignments related to the operation of the department.

Duties/Responsibilities

• Perform general office procedures to include processing of mail, answering of telephone, use copier, and procedures that lead to efficiency and effectiveness of the office. (50%)
• Assist in providing a variety of administrative and clerical support functions to facilitate the work flow of the facilities office. (30%)
• Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. (10%)
• Perform all other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. (10%)

Minimum Qualifications (Job Code 61804 Category 1)

• Associates degree in Business Administrative Technology *and* One (1) year of related work experience
• High school diploma or equivalent *and* Two (2) year of related work experience.

Preferred Qualifications

• In addition to the minimum qualifications, Preference will be given to applicants who have held an Administrative Support position within the past six months;
• two (2) years’ experience working with accounting, budgets and/or purchasing;
• self-starter, excellent verbal and written communication skills;
• ability to work under pressure in an empathetic and professional manner;
• ability to multi-task, problem solve, and maintain effective relationships with multi-level personnel and customers;
• proficiency in Microsoft Office applications, ability to exhibit professional customer service skills.

The applicant must have excellent organizational skills with the ability to prioritize assignments.

The applicant must be a team player, flexible, and have an exceptional customer service attitude.

Physical Demands

• Frequency (N)Never, (O)Occasionally or (C)Constantly Requires operation, access, or control of financial resources.
• (N) Requires having a P-Card.
• (N) Driving is a responsibility of this position.
• (N) This position will have direct interaction or care of children under the age of 18 or direct patient care.
• (N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).
• (O) This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.
• (O) This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.
• (O) This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.
• (O) This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.
• (C) This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.
• (N) Operating motor vehicles or heavy equipment with or without reasonable accommodation.
• (N) Noisy environments.
• (O) Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.
• (N) Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.
• (O) Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.
• (N) Work in outdoor elements such as precipitation and wind.
• (N) Assessing the accuracy, neatness and thoroughness of the work assigned.

Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.

The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail].

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.