Specialist, Purchasing Card

Tarrant County College District (TCCD); Fort Worth (TX); On-site; USD 38,000 - 40,000; Full time

Job summary

Tarrant County College District (TCCD) is hiring a Specialist, Purchasing Card to support the reconciliation of all PCARD transactions and ensure compliance with state requirements. The role works in the DT Purchasing department at the TCCD District Offices, with standard weekday hours and no remote work.

Requires a high school diploma, 3+ years related experience, and strong customer service and data skills. Proficiency with Microsoft Office and Colleague ERP is preferred.

Qualifications

• High school diploma or GED required.
• Three years’ related experience in procurement or AP support.
• Excellent customer service, communication, and data accuracy.

Responsibilities

• Support reconciliation of all Purchase cards for the college.
• Analyze cardholder compliance and related tax exemptions.
• Create and maintain procurement filing systems and records.
• Process PCARD requisitions and verify cardholder data.
• Run reports and assist with audits and notifications.
• Provide backup support to PCARD Administrator.

Skills

Customer service

Interpersonal skills

Communication (oral & written)

Attention to detail

Data analysis

Education

High school diploma/GED

Tools

Microsoft Office

Colleague/ERP system

Concur or expense systems

Job description

Title

Specialist, Purchasing Card

Department

DT Purchasing

Campus Location

TCCD District Offices

Employee Classification

CLR - Clerical

Position Type

FT - Regular

Grant Funded

No

Pay Frequency

Monthly

Compensation Details

Starting Pay - $41,800

Work Hours

Monday - Friday 8:00am - 5:00pm

Remote Eligible

This position is not eligible for remote work

Job Summary

This role is responsible for supporting the reconciliation of all Purchase cards for Tarrant County College (TCC).

Primary Duties and Responsibilities

Essential Performance Requirements*

• Creates, calculates, and maintains the Procurement department filing system, including department payroll records
• Analyzes all aspects of cardholder compliance, e.g. program due dates, purchases correctly expensed, and any issues related to state sales and use taxes
• Creates Concur reports related to unassigned and not submitted status, sort by travel vs. goods and services, and update per cardholder when available
• Processes PCARD requisitions and assign Colleague ID, Social Security Number, and birthdate as cards are entered
• Supports the Senior Buyer/PCARD Administrator by running and analyzing all available Concur reports for Finance and Procurement process reports in a timely manner, will send out email distributions for card submittal dates, late activity, and potential deactivation of cards for non-compliance
• Responsible for the master file for cardholders, e.g. creating new file folders, updating deactivated card files, sending activation emails and insuring that the card is linked correctly in Colleague
• Works with the Senior Buyer/PCARD Administrator during the internal audit process
• Processes PCARD Applications in TCC Marketplace, researches personal information in Colleague and insures the Colleague ID is correct on the Cardholder Application
• Audits cardholder records, including receipts, tax exemptions, etc.
• Sends cardholder notifications regarding missing receipts, taxes paid, etc.
• Uploads corrected records (for audit) into Concur, such as missing receipts, tax reimbursements to Business Services, etc.
• Serves as a back-up for the Senior Buyer/PCARD Administrator
• Send email reminders to delinquent cardholders

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision

Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High school diploma/GED
• Three (3) years’ working experience related to the Essential Performance Requirements

Preferred Qualifications

• Certified PCARD Professionals Certification (CPCP)

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
• Skilled using computer applications and enterprise systems, including the Microsoft Office suite
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied in scope and volume
• Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.