Manager, Sponsored Data and Information Systems

University of Maryland, Baltimore (UMB)

Baltimore (MD)

On-site

USD 94,000 - 99,000

Full time

7 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Pension plan

Paid leave (4+ weeks)

Health insurance

Tuition remission

Flexible work schedules

Job summary

The University of Maryland, Baltimore (UMB) is seeking a Manager, Sponsored Data and Information Systems to bridge SPA operations with researchers, sponsors, and campus systems. The role focuses on accurate processing of sponsored awards, grants, and contracts, ensuring data integrity and enabling institutional reporting, compliance, and decision‑making.

Responsibilities include leading a team, supporting Kuali Build/Research, developing SOPs, and driving process improvements across sponsored

Qualifications

Five or more years of related administrative experience in research administration.
Preferred CRA certification; emphasis on data governance and reporting.

Responsibilities

Provide strategic alignment and metrics to evaluate programs and staff performance.
Develop relationships with central offices and School Deans' Offices.
Serve as primary liaison for Kuali Build/Research; troubleshoot and support users.
Supervise team members, conduct evaluations, and approve time sheets.
Support proposal creation, routing, and sponsor submissions in Kuali systems.
Review dashboards and prepare monthly data reports for leadership.
Develop SOPs and training materials for eRA systems and processes.
Communicate changes and updates to SPA stakeholders via website and Teams.

Skills

Leadership

Data integrity

Project management

Kuali Build

Kuali Research

Training

Education

Bachelor's degree

Tools

Kuali Build

Kuali Research

Job description

The Office of Sponsored Programs Administration (SPA) at the University of Maryland, Baltimore is seeking a Manager, Sponsored Data and Information Systems. This new position will serve as a critical operational bridge between SPA, researchers, sponsors, and the systems that support sponsored projects across campus. The manager will oversee the accurate and efficient processing of sponsored awards, grants, and contracts. They will be responsible for maintaining data integrity across these systems, supporting business process improvements, and ensuring that critical research administration data are captured accurately for institutional reporting, compliance, and decision-making.

BENEFITS (Exempt Regular)

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.
This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.
Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave days, unlimited accrual of sick time, and comprehensive health insurance;
professional learning and development programs;
tuition remission for employees and their dependents at any University System of Maryland school;
and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

Provide strategic alignment with unit and campus wide goals/objectives. Develops metrics and associated quality assurance monitoring to evaluate ongoing functional programs and controls that inform strategic direction and leadership to professional staff in the area of sponsored programs.
Develop and strengthen relationships with other central offices (e.g., Sponsored Projects Accounting and Compliance, Accountability and Compliance, Administration and Finance) as well as School Dean's Offices.
Provide front-line support for Kuali Build applications, serving as a key resource for troubleshooting, user assistance, and system support. This role involves responding to staff inquiries, diagnosing and resolving technical and functional issues, assisting users with application navigation and workflows, and escalating complex problems as needed.
Monitor and supervise assigned team members; assists in recruiting and interviewing new staff; provides compliance oversight and guidance for team members. Work with Associate Vice President or Executive Director, Sponsored Programs Administration to prepare annual evaluations (PDPs) of his/her team members. As a supervisor, reviews and approves time sheets for sponsored programs administration staff.
Grants: Independently troubleshoots and assesses risks for System-to-System applications and other sponsor system submissions; provides support for SPA, UMB faculty and staff in proposal creation, routing and submission to sponsors using Kuali Research. Also supports system configuration, testing, and maintenance activities, collaborate with internal teams and vendors to implement updates and improvements, and help develop documentation and training materials to enhance user understanding and effective system use for both Kuali Research, Kuali Build and other systems.
Review Audit Dashboards in Quantum Analytics to identify errors in Kuali data entry and work with other SPA staff to correct errors. Produce monthly reports as necessary to provide data to the Associate Vice President.
Develop internal training for sponsored program administration teams and external training for campus research administration personnel; identify learning gaps in staff and create action plans to close these gaps.
Develop standard operating procedures (SOP), informational handouts and training materials on electronic Research Administration (eRA) systems which will be disseminated to SPA and campus stakeholders as needed. Maintain internal and external communications and processes via SPA’s website and Microsoft Teams site.
Advise campus community regarding new eRA systems and compliance with new federal eRA initiatives. Monitor federal eRA list servs, newsletters, websites and conferences to stay current in the latest information from agencies and then disseminate that information via SPA's website, emails, list serv, etc. Respond to User role requests; participate in user access (entitlement) reviews.
This position will supervise the Sponsored Programs Administration Award Administrator, overseeing award data entry into Kuali Research, ensuring data integrity, and accurate reporting.
Serve as primary liaison with funding agencies.
Perform other related duties as assigned.

Minimum Qualifications

Education

Bachelor's degree in business, public administration, or in a discipline appropriate to position is required.

Experience

Five (5) years of directly related administrative experience in the area of research administration or sponsored programs.

Supervisory Experience

Two (2) years of experience in training, work coordination, and monitoring work of others or direct supervision.

Certification/Licensure

Certified Research Administrator (CRA) certification preferred.

Other

Financial disclosure reporting required by State of Maryland Ethics Committee.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE

$94,000 - $99,000 per year / Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact leave_and_accom@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Exempt Staff

Full Time/Part Time

Full-Time

Shift

Day Job

Financial Disclosure

Yes

Organization

Research and Development - Sponsored Programs Administration

Job Posting

Aug 7, 2026