Human Resources Specialist

University of Maryland; Baltimore (MD); On-site; USD 63,000 - 70,000; Full time

Benefits offered by this job

Retirement plan

Paid leave

Health insurance

Tuition remission

Telework options

Job summary

University of Maryland, Baltimore is seeking a meticulous Human Resources Specialist to support and coordinate a broad range of HR functions for a major academic unit. The role emphasizes recruitment, employee transactions, policy interpretation, compliance, reporting, and employee support services.

The successful candidate will apply HR expertise and judgment to routine and complex personnel matters, provide guidance to faculty and staff, improve operational processes, and collaborate with

Qualifications

• Bachelor’s degree in HR or related field.
• Two years of HR experience.
• Knowledge of federal/state laws and USM policies.
• Ability to communicate effectively and maintain confidentiality.

Responsibilities

• Coordinate HR programs, transactions, and activities.
• Process HR transactions with accuracy and compliance.
• Advise faculty and staff on HR policies and issues.
• Assist with payroll processing and audits.
• Maintain and audit HR records and databases.
• Develop HR communications and trainings.
• Support HR initiatives and collaborate with campus partners.
• Identify process improvements.

Skills

Communication skills

Attention to detail

HR policy interpretation

Customer service

Education

Bachelor's degree in human resources or related field

Tools

HRIS

Payroll software

Microsoft Excel

Job description

Job Description - Human Resources Specialist (260000RZ)

Job Description

Human Resources Specialist - ( 260000RZ )

The Office of the Provost/Office of Academic Affairs at the University of Maryland, Baltimore (UMB) seeks a detail-oriented, customer-focused Human Resources Specialist to support and coordinate a broad range of human resources functions for a large academic business unit. This position plays a critical role in the effective administration of HR programs and processes, including recruitment, employee transactions, policy interpretation, compliance, reporting, and employee support services.

The successful candidate will apply professional HR expertise and sound judgment to address routine and complex personnel matters, provide guidance to faculty and staff, enhance operational processes, and collaborate with campus partners to support organizational objectives. This position offers an excellent opportunity for an HR professional committed to service excellence, continuous improvement, and fostering a positive, compliant, and inclusive workplace.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This positionparticipatesin a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

• Coordinate and support the administration of human resources programs, transactions, and activities for the Office of the Provost/Office of Academic Affairs and the School of Graduate Studies.
• Process HR transactions, including recruitment and employee actions, ensuring accuracy, efficiency, and compliance with applicable federal and state laws, University System of Maryland (USM) policies, University policies, and established procedures.
• Respond to routine inquiries regarding HR policies, procedures, and programs; communicate payroll deadlines, timesheet reminders, and HR-related announcements.
• Advise faculty, staff, and other stakeholders on HR-related matters by providing guidance, policy interpretation, and recommendations for issue resolution; elevate matters as appropriate.
• Support the day-to-day administration of HR operations, determine priorities, and assist with the development and implementation of HR programs and initiatives.
• Collaborate with Campus Human Resources and internal stakeholders to promote and support HR initiatives, ensuring employees receive relevant information and training.
• Assist with payroll processing and review payroll transactions for accuracy and compliance.
• Maintain and update HR records, electronic files, and databases; conduct audits of HR and payroll data to ensure accuracy, integrity, and confidentiality.
• Identify opportunities to improve HR processes and workflows, implement efficiencies, leverage technology solutions, and recommend continuous process improvements.
• Review HR transactions for completeness and compliance, resolve routine issues, and elevate complex matters when necessary.
• Develop and distribute HR communications, including newsletters, informational materials, and announcements.
• Facilitate and/or coordinate HR-related workshops, meetings, and events, including logistics, scheduling, and participant communications.
• Perform other duties as assigned.

Education: Bachelor's degree in a related field of study such as human resources or business administration.
Experience: Two (2) years of human resource experience.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $63,000 - $70,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If youanticipateneeding a reasonable accommodation for a disability under the AmericansWithDisabilities Act (ADA), during any part of the employment process, pleasesubmita UMB Job Applicant Accommodation Request . You may also contact [e-mail] .Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that itoperates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Exempt Staff - E1534D

Employee Class

Exempt Regular

Full Time/Part Time

Full-Time

Shift

Day Job

Organization

Office of the VP for OAA/Dean

Job Posting

Aug 7, 2026

Unposting Date

Aug 22, 2026, 3:59:00 AM

Human Resource Services

410-706-7171

The University of Maryland, Baltimore is an Equal Opportunity/Affirmative Action Employer.

Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.