SPECIALIST I, CONSTITUENT SERVICES

Orange County Property; Orlando (FL); On-site; USD 39,000 - 48,000; Full time

Job summary

Orange County Property seeks a Specialist I, Constituent Services in Orlando, FL to serve residents and local businesses by delivering property information through phone, email, and in person. You will prepare exemption applications and assist with data entry and document processing.

Ideal candidates have at least two years in customer service, an AA degree or equivalent, and the ability to learn regulatory procedures quickly. Bilingual English/Spanish/Creole is a plus.

Qualifications

• Two years of customer service experience.
• An Associate degree (AA) or equivalent from a two-year college or technical school and two years of PA or related experience.
• Ability to rapidly acquire and retain knowledge of administrative regulations and procedures.
• Bilingual in English, Spanish, and/or Creole preferred.

Responsibilities

• Provide constituent service to residents and businesses via telephone, email, and in person.
• Process exemptions applications and complete required forms.
• Greet and assist lobby constituents and triage appointments.
• Enter taxpayer information and notes into our systems.
• Meet productivity metrics and attend professional development courses.

Skills

Customer service

Bilingual English/Spanish/Creole

Attention to detail

Education

AA degree or equivalent

Tools

Excel

Word

Outlook

SharePoint

MS Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

SPECIALIST I, CONSTITUENT SERVICES

Full Time Associate Orlando, FL, US

2 days ago Requisition ID: 1222

SALARY

Starting at $ 43,260

SUMMARY

Provide constituent service to residents and businesses of Orange County by providing property information through telephone, email, and in person and correctly preparing applications for all exemptions available to property owners per Florida law.

DUTIES AND RESPONSIBILITIES

• Effectively utilize OCPA and constituent services training resources to navigate daily tasks.
• Process microfiche requests in a timely manner.
• Assist the public with the completion and filing of exemption applications both in person and via phone.
• Greet and assist lobby constituents at the office and triage appointments to the designated specialist.
• Manage approximately 5,000 phone calls annually, approximately 1,200 emails annually, and other electronic communication channels.
• Verify data by comparing it to source documents.
• Assist the public in obtaining property information (e.g., exemptions, legal descriptions, value, millage, maps) and provide the public with available resources (e.g., local agency contact information).
• Enter taxpayer information and notes into our systems.
• Perform research of agency property records such as multi-year tax roll searches.
• Identify the appropriate response and strategy to solve constituent issues.
• Complete at least two approved professional development courses per year.
• Meet division productivity metrics.
• Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with agency policy.
• Performs other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.
  

SUPERVISORY RESPONSIBILITIES

This position does not have direct reports.

SKILLS AND QUALIFICATIONS

• Years of experience:Must have a minimum of two (2) years of customer service experience.
• Education: An associate degree (AA) or equivalent from a two (2) year college or technical school and two years of PA or related experience.
• Substitution: Each year of required education may be substituted by two (2) years of work experience or two (2) years of additional education.
• Certificates, licenses, and registrations required: The employee can begin the CFE designation process following their initial 180-day trial or “introductory” period as a new OCPA employee and may be eligible for CFE incentive pay upon successfully completing the program.
• Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook), SharePoint, MS Teams, Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook).
• Additional skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations. Proven attention to detail, reliability, outstanding organizational skills, and ability to prioritize multiple projects under minimal supervision .
• Must have strong telephone and interpersonal skills and the ability to problem-solve and find solutions.
• Must be able to quickly gain a working knowledge of the various activities performed by all departments, including knowledge of office practices and procedures.
• Must possess the personality and temperament necessary for working under stress in dealing with the public.
• Language Skills: Bilingual in English, Spanish, and/ or Creole preferred.