Specialist, Facilities Site Management

Entegris, Inc.; North Billerica (MA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Annual bonus eligibility

Progressive paid time off

Generous 401(K) with employer match

Health, dental and vision insurance

Education assistance

Values-driven culture

Job summary

Entegris, Inc. in Billerica, MA is seeking a Specialist, Facilities Site Management to oversee facilities workflow systems, safety programs, and maintenance processes.

You will coordinate with EHS, contractors, vendors, and site stakeholders to ensure safe, compliant, data-driven management of site infrastructure and support services. The role focuses on SAP PM administration, sustainability data management, reporting, and continuous improvement of facility operations within a fast-paced

Qualifications

• Associate or Bachelor's degree in a relevant field preferred.
• 3–5 years facilities, maintenance, EHS, or related systems administration experience.
• Experience with SAP PM, CMMS, or other maintenance systems.
• Proficiency in Excel, Power BI, and data analysis tools.
• Strong organizational, communication, and documentation skills.

Responsibilities

• Administer SWP and JHA processes.
• Manage Facilities workflow systems (SAP PM, Resource Advisor, etc.).
• Administer SAP PM workflows and training.
• Maintain utility data and sustainability reporting.
• Coordinate vendor and contractor management.
• Develop and publish monthly Facilities performance metrics and dashboards.
• Create and maintain procedures and documentation.
• Back up Office Services as needed.

Skills

Strong organizational skills

Effective communication

Documentation skills

Time management

Education

Associate or Bachelor's degree in Business / Facilities Management / Engineering Technology / Environmental Science

Tools

SAP PM

CMMS platforms

Microsoft Excel

Power BI

Data analysis tools

Job description

Job Title: Specialist, Facilities Site Management

Job Description: The Role: Our site in Billerica, MA is seeking a Specialist, Facilities Site Management to join our team. The Facilities Systems Administrator is responsible for the administration, coordination, and continuous improvement of Facilities workflow systems, contractor safety programs, preventive maintenance processes, and operational documentation. This role serves as a key liaison between Facilities Operations, EHS, contractors, vendors, and site stakeholders to ensure safe, compliant, efficient, and data-driven management of site infrastructure and support services.

What You’ll Do:

Safety Program Administration

Administer Facilities Safe Work Permit (SWP) processes and documentation. Review, create, route, and issue Safe Work Permits in accordance with site safety requirements. Develop and maintain Job Hazard Analyses (JHA) and standard SWPs for recurring activities. Support Contractor Safety Program administration, compliance monitoring, and record management. Coordinate contractor safety training and onboarding requirements.

Facilities Systems Administration

Serve as site administrator for Facilities workflow systems including SAP PM, Resource Advisor, utility management applications, and vendor compliance platforms. Maintain system data integrity, user access, master data, asset records, preventive maintenance plans, and operating documentation. Develop and maintain user procedures, training materials, and work instructions for Facilities systems.

SAP PM Administration

Administer SAP Plant Maintenance (PM) workflows, work orders, notifications, and preventive maintenance schedules. Coordinate SAP PM changes with assigned techs. Maintain SAP PM user documentation and support end-user training.

Resource Advisor & Sustainability Administration

Maintain utility and sustainability data within Resource Advisor. Validate utility consumption and billing information. Coordinate utility data collection and analysis for management reporting.

Vendor and Contractor Management

Coordinate vendor service schedules and communicate site access requirements. Monitor contractor compliance with site procedures, training requirements, and safety expectations. Maintain approved vendor databases and supporting records.

Reporting and Metrics

Develop and publish monthly Facilities performance metrics and dashboards. Track key performance indicators related to purchasing, invoicing, preventive maintenance compliance, utilities, vendor performance, and safety. Prepare reports and presentations for Facilities leadership and site management.

Documentation and Procedures

Create, revise, and maintain Facilities procedures, controlled documents, and user instructions. Support audit readiness through proper documentation management and record retention. Participate in internal and external audits and corrective action initiatives.

Other duties as assigned as well as back up for Office Services.

Outstanding Candidates Will Have:

• Associate's or bachelor's degree in business, Facilities Management, Engineering Technology, Environmental Science, or related discipline preferred.
• 3-5 years of facilities, maintenance, EHS, operations, or business systems administration experience.
• Experience with SAP PM, CMMS platforms, or other maintenance management systems.
• Proficiency with Microsoft Excel, Power BI, and data analysis tools.
• Strong organizational, communication, and documentation skills.
• Ability to manage multiple priorities while supporting a fast-paced manufacturing environment.

Why Work At Entegris?

Lead. Inspire. Innovate. Define Your Future. Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision-making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization - not just when it's convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office.

What We Offer

• Compensation: $79,500-$99,500 per year range with actual pay dependent on candidate overall skills for the role.
• Annual bonus eligibility
• Progressive paid time off policy that empowers you to take the time you need to recharge
• Generous 401(K) plan with an impressive employer match with no delayed vesting
• Excellent health, dental and vision insurance packages to fit your needs
• Education assistance to support your learning journey
• A values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence

Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future.

At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Learn more about why people enjoy working at Entegris.

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