Specialist, Facilities Site Management

Entegris, Inc.; Billerica (MA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Annual bonus eligibility

401(k) employer match

Excellent health insurance

Job summary

Entegris, Inc. in Billerica, MA is seeking a Specialist, Facilities Site Management to oversee the administration and continuous improvement of Facilities systems, safety programs, and operational documentation.

You will serve as a liaison across Facilities Operations, EHS, contractors, vendors, and site stakeholders to ensure safe, compliant and data-driven site management. The role administers SAP PM workflows, SWP processes, and utility data; supports audits, dashboards, and KPI reporting in

Qualifications

• Associate's or bachelor’s degree in business, Facilities Management, Engineering Technology, Environmental Science, or related discipline preferred.
• 3-5 years of facilities, maintenance, EHS, operations, or business systems administration experience.
• Experience with SAP PM, CMMS platforms, or other maintenance management systems.
• Proficiency with Microsoft Excel, Power BI, and data analysis tools.
• Strong organizational, communication, and documentation skills.
• Ability to manage multiple priorities while supporting a fast-paced manufacturing environment.

Responsibilities

• Administer Facilities Safe Work Permit (SWP) processes and documentation.
• Develop and maintain Job Hazard Analyses (JHA) and standard SWPs for recurring activities.
• Support Contractor Safety Program administration, compliance monitoring, and record management.
• Coordinate contractor safety training and onboarding requirements.
• Serve as site administrator for Facilities workflow systems including SAP PM, Resource Advisor, and vendor compliance platforms.
• Maintain system data integrity, user access, master data, asset records, preventive maintenance plans, and operating documentation.
• Develop and maintain user procedures, training materials, and work instructions for Facilities systems.
• Administer SAP Plant Maintenance (PM) workflows, work orders, notifications, and preventive maintenance schedules.
• Coordinate SAP PM changes with assigned techs.
• Maintain SAP PM user documentation and end-user training.
• Maintain utility and sustainability data within Resource Advisor.
• Validate utility consumption and billing information.
• Coordinate utility data collection and analysis for management reporting.
• Coordinate vendor service schedules and communicate site access requirements.
• Monitor contractor compliance with site procedures, training requirements, and safety expectations.
• Maintain approved vendor databases and supporting records.
• Develop and publish monthly Facilities performance metrics and dashboards.
• Track KPIs related to purchasing, invoicing, preventive maintenance compliance, utilities, vendor performance, and safety.
• Prepare reports and presentations for Facilities leadership and site management.
• Create, revise, and maintain Facilities procedures, controlled documents, and user instructions.
• Support audit readiness through proper documentation management and record retention.
• Participate in internal and external audits and corrective action initiatives.
• Other duties as assigned as well as back up for Office Services

Skills

Facilities management

Data analysis

SAP PM

CMMS

MS Excel

Power BI

Documentation

Communication

Education

Bachelor's or Associate degree in related field

Tools

SAP PM

CMMS platforms

Resource Advisor

Job description

Job Title: Specialist, Facilities Site Management

Job Description: The Role: Our site in Billerica, MA is seeking a Specialist, Facilities Site Management to join our team. The Facilities Systems Administrator is responsible for the administration, coordination, and continuous improvement of Facilities workflow systems, contractor safety programs, preventive maintenance processes, and operational documentation. This role serves as a key liaison between Facilities Operations, EHS, contractors, vendors, and site stakeholders to ensure safe, compliant, efficient, and data-driven management of site infrastructure and support services.

What You’ll Do

Safety Program Administration Administer Facilities Safe Work Permit (SWP) processes and documentation. Review, create, route, and issue Safe Work Permits in accordance with site safety requirements. Develop and maintain Job Hazard Analyses (JHA) and standard SWPs for recurring activities. Support Contractor Safety Program administration, compliance monitoring, and record management. Coordinate contractor safety training and onboarding requirements. Facilities Systems Administration Serve as site administrator for Facilities workflow systems including SAP PM, Resource Advisor, utility management applications, and vendor compliance platforms. Maintain system data integrity, user access, master data, asset records, preventive maintenance plans, and operating documentation. Develop and maintain user procedures, training materials, and work instructions for Facilities systems. SAP PM Administration Administer SAP Plant Maintenance (PM) workflows, work orders, notifications, and preventive maintenance schedules. Coordinate SAP PM changes with assigned techs. Maintain SAP PM user documentation and support end-user training. Resource Advisor & Sustainability Administration Maintain utility and sustainability data within Resource Advisor. Validate utility consumption and billing information. Coordinate utility data collection and analysis for management reporting. Vendor and Contractor Management Coordinate vendor service schedules and communicate site access requirements. Monitor contractor compliance with site procedures, training requirements, and safety expectations. Maintain approved vendor databases and supporting records. Reporting and Metrics Develop and publish monthly Facilities performance metrics and dashboards. Track key performance indicators related to purchasing, invoicing, preventive maintenance compliance, utilities, vendor performance, and safety. Prepare reports and presentations for Facilities leadership and site management. Documentation and Procedures Create, revise, and maintain Facilities procedures, controlled documents, and user instructions. Support audit readiness through proper documentation management and record retention. Participate in internal and external audits and corrective action initiatives. Other duties as assigned as well as back up for Office Services

Outstanding Candidates Will Have

• Associate's or bachelor’s degree in business, Facilities Management, Engineering Technology, Environmental Science, or related discipline preferred.
• 3-5 years of facilities, maintenance, EHS, operations, or business systems administration experience.
• Experience with SAP PM, CMMS platforms, or other maintenance management systems.
• Proficiency with Microsoft Excel, Power BI, and data analysis tools.
• Strong organizational, communication, and documentation skills.
• Ability to manage multiple priorities while supporting a fast-paced manufacturing environment.

Why Work At Entegris?

Lead. Inspire. Innovate. Define Your Future. Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision-making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization — not just when it’s convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office.

What We Offer

Our total rewards package goes above and beyond just a paycheck. Whether you’re looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

Compensation: $79,500-$99,500 per year range with actual pay dependent on candidate overall skills for the role

• Annual bonus eligibility
• Progressive paid time off policy that empowers you to take the time you need to recharge
• Generous 401(K) plan with an impressive employer match with no delayed vesting
• Excellent health, dental and vision insurance packages to fit your needs
• Education assistance to support your learning journey
• A values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence

Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future.

At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

#LI-MW1 At Entegris, we want you to be part of our culture, which values your unique talents, skills, and experiences. We believe what we do is as important as how we do it. People at our company bring their true selves to work, and are appreciated not only for what they do, but for who they are. This plus the technical complexity of our products and solutions means you can be sure your work is both challenging and changing the world for the better. Learn more about why people enjoy working at Entegris.