Specialist, Executive Assistant

BNY; New York (NY); On-site; USD 52,000 - 100,000; Full time

Job summary

BNY is seeking an Executive Assistant in New York, NY to deliver high‑impact administrative support to a senior executive in a large, complex financial services organization. The role requires a proactive, discreet professional who thrives in a fast‑paced environment and values integrity.

Responsibilities include calendar management, travel planning, and coordinating communications with direct reports and senior leaders; the ideal candidate has 5–7 years of experience, a bachelor’s degree (or

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 5-7 years of total work experience.
• Proficiency with Microsoft Office Suite and basic business writing.

Responsibilities

• Independently completes the full range of advanced administrative activities in support of a senior executive heading a large complex business unit or function.
• Responsible for daily interaction and management of communication with the assigned senior executive's direct reports.
• Displays ability to interact with leaders inside and outside the organization with tact and confidentiality.
• Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned senior executive.

Skills

Tact & diplomacy

Communication skills

Collaboration

Confidentiality

Education

High school diploma

Bachelor’s degree preferred

Office software training

Business certifications preferred

Job description

Job Description

Executive Assistant

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting‑edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Executive Assistant to join our team. This role is located in New York, NY.

In this role, you’ll make an impact in the following ways:

• Independently completes the full range of advanced administrative activities in support of a senior executive heading a large complex business unit or function.
• Responsible for daily interaction and management of communication with the assigned senior executive's direct reports. Interactions are frequently at the leadership level.
• Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions. A commensurately high level of tact and confidentiality are therefore essential along with the ability to modify communication style to suit the audience.
• Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned senior executive.

To be successful in this role, we’re seeking the following:

• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred.
• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred.
• A degree or relevant business certifications preferred.
• 5-7 years of total work experience preferred.
• Bachelor’s degree in lieu of some experience may be considered.

Benefits and Rewards

BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $52,000 and $100,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.

BNY is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.