Specialist, Events and Programs

NextDeavor; Seattle (WA); Hybrid; USD 60,000 - 78,000; Full time

Job summary

NextDeavor is seeking a Specialist, Events and Programs to plan and execute recurring and signature events that elevate member engagement and revenue. The hybrid role requires onsite presence at least 3 days per week with up to 2 remote days, and occasional after-hours coverage.

You will collaborate with internal teams, partners, and members to deliver high-quality experiences, support registrations, and manage program operations across regional events.

Qualifications

• 2+ years of experience developing events or programs and leading event logistics.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong database and spreadsheet skills, including experience creating and maintaining tracking reports and using CRM/registration systems.
• Demonstrated customer service orientation, strong attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Ability to lift and/or carry up to 25 lbs. and reliably transport event-related supplies; reliable form of transportation required.
• Strong verbal communication skills and ability to work effectively with members, staff, volunteers, vendors, and community partners.

Responsibilities

• Lead planning and execution for monthly and annual programs (example events: Toast of Seattle, Business After Hours, Industry Insights, Young Professional Network, Councilmember Coffee Chat, Chair Dinner).
• Manage event logistics: vendor and speaker coordination, timelines, setup/takedown, onsite registration, and staffing.
• Oversee registration processes including payment processing, attendee tracking, complimentary guest management, and database maintenance.
• Develop and monitor event budgets and support revenue generation and sponsorship efforts, including securing in-kind contributions.
• Collaborate with Membership, Communications, External Affairs, and marketing partners to promote events and drive participation.
• Provide administrative support: correspondence, proofreading, website/registration updates, mailings, scheduling, and file management.
• Travel regionally or locally as needed to meet vendors, members, and stakeholders and work outside regular business hours for events.

Skills

Event planning

Vendor coordination

Budget management

Customer service

Communication

Attention to detail

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

Become a Key Player as a Specialist, Events and Programs

You will plan and execute recurring and signature events that drive member engagement and revenue for the organization. In this hybrid role (onsite a minimum of 3 days/week, with up to 2 remote days; office generally closed Fridays), you will work closely with internal teams, external partners, vendors, and members to deliver high-quality experiences and support registration and program operations.

Here's How You'll Make an Impact on the Team

• Lead planning and execution for monthly and annual programs (example events: Toast of Seattle, Business After Hours, Industry Insights, Young Professional Network, Councilmember Coffee Chat, Chair Dinner).
• Manage event logistics: vendor and speaker coordination, timelines, setup/takedown, onsite registration, and staffing.
• Oversee registration processes including payment processing, attendee tracking, complimentary guest management, and database maintenance.
• Develop and monitor event budgets and support revenue generation and sponsorship efforts, including securing in-kind contributions.
• Collaborate with Membership, Communications, External Affairs, and marketing partners to promote events and drive participation.
• Provide administrative support: correspondence, proofreading, website/registration updates, mailings, scheduling, and file management.
• Travel regionally or locally as needed to meet vendors, members, and stakeholders and work outside regular business hours for events.

Here's What You'll Need to Be Successful in This Role

• 2+ years of experience developing events or programs and leading event logistics, or commensurate experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong database and spreadsheet skills, including experience creating and maintaining tracking reports and using CRM/registration systems.
• Demonstrated customer service orientation, strong attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Ability to lift and/or carry up to 25 lbs. and reliably transport event-related supplies; reliable form of transportation required.
• Strong verbal communication skills and ability to work effectively with members, staff, volunteers, vendors, and community partners.

Here's What Else Might Help You Out

• Experience working with small businesses, member-based organizations, chambers of commerce, or economic development/community partner networks.
• Experience with event management or registration systems and experience evaluating programs and implementing improvements.

Ready to Make Your Mark?

This role may fill quickly.