Specialist - Equipment Operations

Memphis Shelby County Schools; Memphis (TN); On-site; USD 60,000 - 85,000; Full time

Job summary

Memphis Shelby County Schools seeks an Equipment Operations Specialist to provide operational coordination and technical administrative support for the Equipment Operations Department across district facilities. You will maintain maintenance documentation, tracking, vendor coordination, asset records, reporting, and compliance to ensure efficient equipment operations.

Responsibilities include validating invoices, maintaining inventory and lifecycle data, coordinating maintenance work orders,

Qualifications

• Bachelor’s degree required with 2+ years in equipment operations, asset management, or work order coordination (total education/experience of six years with equivalent).
• Experience coordinating maintenance and purchasing processes is a plus.
• Strong attention to detail for records, invoices, and compliance.

Responsibilities

• Coordinate and track maintenance activities and work orders.
• Validate, reconcile, and track invoices for service records and purchasing documentation.
• Maintain accurate equipment inventory, lifecycle records, and warranty data.
• Prepare equipment specifications to support purchasing and replacements.
• Maintain organized records for contracts, invoices, and compliance.
• Reconcile monthly expenditures and assist with budget forecasting.
• Assist with collecting quotas, drafting specifications and vendor compliance for cafeteria equipment.
• Perform other related duties as assigned.

Skills

Vendor coordination

Budgeting support

Record keeping

Documentation management

Education

Bachelor’s Degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management or equivalent

Job description

The Equipment Operations Specialist provides operational coordination and technical administrative support for the Equipment Operations Department by maintaining maintenance documentation, preventive maintenance tracking, vendor coordination, asset records, reporting and compliance support to ensure efficient and reliable equipment operations across district facilities.

• Provides financial documentation support for equipment operations by validating, reconciling, and tracking invoices for service records, purchasing documentation, and contract-related materials.
• Maintains accurate equipment inventory and lifecycle records. Update asset lists, installation dates, warranty data, repair history.
• Coordinates maintenance activities and track work orders. Reviews service requests, updates tracking systems, communicates with technicians and vendors. To ensure timely completion and accurate documentation of equipment repairs.
• Prepares and updates equipment specifications to support purchasing, maintenance, and replacement needs.
• Maintains organized electronic and physical records for contracts, invoices, and compliance-related documents.
• Reconcile monthly expenditures and assist with budget preparation and forecasting.
• Assist with collecting quotas, drafting specifications and verifying vendor compliance for new cafeteria equipment purchases.
• Performs other related duties as assigned or directed.

Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management or equivalent, PLUS an additional two (2) years of experience in equipment operations, asset management, work order coordination; OR equivalent, for a total education/experience of six (6) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree=6 years plus required years of experience.

Americans With Disabilities Act Compliance

MSCS is an Equal Opportunity Employer. MSCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.