Specialist - Equipment Operations

Shelby County Schools; Lauderdale Courts (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Shelby County Schools is seeking an Equipment Operations Specialist to coordinate operations, track assets, and support maintenance across district facilities. You will manage invoices, records, and procurement documentation while coordinating with technicians and vendors to ensure timely equipment upkeep and compliance.

The role requires a bachelor’s degree and several years of related experience in equipment operations or facilities management.

Qualifications

• Bachelor’s degree plus two years of related experience, or six years total education/experience.
• Experience in equipment operations, asset management, and maintenance coordination is preferred.

Responsibilities

• Provides financial documentation support by reconciling and tracking invoices and contracts.
• Maintains accurate equipment inventory and lifecycle records with installation dates and warranties.
• Coordinates maintenance activities and tracks work orders with technicians and vendors.
• Prepares equipment specifications to support purchasing and replacements.
• Maintains organized records for contracts, invoices, and compliance documents.
• Assists with budgeting, forecasting, and vendor compliance for equipment purchases.

Skills

Budget management

Vendor coordination

Asset management

Work order coordination

Education

Bachelor’s Degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management or equivalent

Job description

Purpose and Scope

The Equipment Operations Specialist provides operational coordination and technical administrative support for the Equipment Operations Department by maintaining maintenance documentation, preventive maintenance tracking, vendor coordination, asset records, reporting and compliance support to ensure efficient and reliable equipment operations across district facilities.

Essential Job Functions

• Provides financial documentation support for equipment operations by validating, reconciling, and tracking invoices for service records, purchasing documentation, and contract-related materials.
• Maintains accurate equipment inventory and lifecycle records. Update asset lists, installation dates, warranty data, repair history.
• Coordinates maintenance activities and track work orders. Reviews service requests, updates tracking systems, communicates with technicians and vendors. To ensure timely completion and accurate documentation of equipment repairs.
• Prepares and updates equipment specifications to support purchasing, maintenance, and replacement needs.
• Maintains organized electronic and physical records for contracts, invoices, and compliance-related documents.
• Reconcile monthly expenditures and assist with budget preparation and forecasting.
• Assist with collecting quotas, drafting specifications and verifying vendor compliance for new cafeteria equipment purchases.
• Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management or equivalent, PLUS an additional two (2) years of experience in equipment operations, asset management, work order coordination; OR equivalent, for a total education/experience of six (6) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree=6 years plus required years of experience.

Additional Job Details

AMERICANS WITH DISABILITIES ACT COMPLIANCE MSCS is an Equal Opportunity Employer. MSCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.