Specialist, Education, Grants & Programs

Appone; Rockville (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Appone is seeking a Specialist of Education, Grants & Programs to support planning and execution of educational initiatives. The role involves coordinating activities, hosting live virtual events, and drafting reports to enhance healthcare professionals' capacity to prevent and treat substance use disorders.

The position requires a Bachelor's degree and 1–2 years of project coordination experience, with preferred Master’s in public health or related field.

Qualifications

• Bachelor's degree required.
• 1–2 years of project coordination or management experience.
• Experience hosting live virtual events via Zoom or similar platforms.

Responsibilities

• Coordinate schedules and track deliverables for educational activities.
• Host live virtual events via Zoom, manage registrations, polls, and tech support.
• Prepare reports and presentations for leadership and funders.
• Create e-learning materials and trainings on the LMS.
• Arrange travel logistics for staff and faculty as needed.
• Draft promotional materials such as newsletters and social media plans.
• Collaborate with faculty, partners, and ASAM staff on program activities.
• Collect, clean, track, and report program data.
• Draft CE applications and ensure compliance with accreditation guidelines.

Skills

Event coordination

Virtual event hosting

Data tracking

Reporting

LMS knowledge

CRM databases

Education

Bachelor's degree

Master’s degree (preferred)

Tools

Zoom

LMS

CRM databases

Job description

Specialist, Education, Grants & Programs

Category Education

Position Summary: The Project Specialist will support planning and execution of several educational initiatives aimed at increasing healthcare professionals' capacity to prevent and treat substance use disorders. This position will ensure successful creation, implementation, and operation of educational programs by tracking deliverables, hosting live virtual events, and drafting reports. The Project Specialist will work closely with course planning committees, faculty, external partners, and other members of the ASAM staff team. The Project Specialist will also be responsible for accurately collecting and tracking data and following accreditation guidelines for Continuing Education (CE).

Responsibilities/Duties:

• Support the development and implementation of educational activities through coordinating schedules, tracking deliverables and timelines, note-taking, and collaborating with program team, faculty, and external partners
• Host live virtual events via Zoom, including creating and monitoring registration, launching polls, screen sharing, and providing learner technical support before, during, and after live events
• Prepare reports and presentations for leadership, partners, and funders
• Create e-Learning products for educational activities and trainings on program learning management system (LMS)
• Arrange and support travel logistics for staff and faculty, as requested
• Assist with drafting promotional materials such as monthly newsletter and social media plans
• Collaborate with faculty, partners, planning committees, and internal ASAM staff to support program activities
• Assist program team in collecting, cleaning, tracking, and reporting program data
• Draft CE applications and adhere to CE and other accreditation guidelines

Position Requirements

Required Qualifications:

• Bachelor's degree required
• One to two years of relevant work experience coordinating and/or managing projects
• Experience hosting live virtual events via Zoom or other platforms

Desired Qualifications:

• Master’s degree in public health, social work, healthcare administration, or related field
• Knowledge and experience with learning management systems and/or Customer Relationship Management (CRM) databases
• Experience supporting training, technical assistance, and medical educational initiatives, including development and delivery of live and on-demand trainings
• Familiarity with federal grants, cooperative agreements, or contracts

Skills and Abilities:

• Strong organizational skills including setting priorities in work assignments, managing timelines and tasks
• Ability to efficiently handle multiple priorities in a fast-paced environment with keen attention to detail
• Excellent verbal and written communication skills