Specialist, Document Services

Weil, Gotshal & Manges LLP; New York (NY); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability coverage

Life insurance

401K plan

Paid time off

Holidays

Job summary

Weil, Gotshal & Manges LLP is seeking a document services specialist to draft, edit, format, and produce standard legal documents while ensuring confidentiality and accuracy. You will support attorneys by creating polished documents, handling redlines, indexing, and related tasks.

Strong MS Office skills, legal terminology knowledge, and attention to detail are essential. The role involves time tracking, after-hours work as required, and collaboration with a distributed team across offices.

Qualifications

• 2+ years of experience as a document services specialist in a large law firm or corporate environment.
• Advanced knowledge of Microsoft Office (Word, Outlook, Excel, and PowerPoint) and other standard legal-specific software. Graphic design experience a plus.
• Ability to prioritize and quickly switch between tasks in a fast-paced, high-pressure environment, while maintaining professional and quality standards.
• Strong focus on developing and maintaining excellent customer service relationships with clients, attorneys, and administrative staff.
• An understanding of legal terminology and procedures.
• Handles sensitive and/or confidential documents and information.
• Ability to proofread typed material for grammatical, typographical, punctuation, or spelling errors.
• Desires to continually improve skillset and actively participate in training offerings.
• Complete knowledge of computer systems and ability to operate standard office equipment such as multi-functional devices (MFDs) photocopiers, printers, scanners and transcription equipment.
• Strong attention to detail with emphasis on accuracy and quality; excellent written and oral communication skills.
• Strong interpersonal skills and ability to work independently and as part of a distributed team.

Responsibilities

• Drafts, edits, and prints standard legal documents from various sources in a timely manner.
• Applies styles and formatting per Firm standards or client/jurisdiction requirements.
• Converts documents from multiple applications and applies appropriate formatting.
• Produces document comparisons (redlines or blacklines) using standard tools.
• Revises spreadsheets, charts, and presentations.
• Uses Table of Authorities, Cross-Referencing, Indexing or Bookmarking features to produce documents.
• Works one-on-one with attorneys and departmental customers as needed.
• Communicates status of requests to team members and customers.
• Utilizes digital tools to facilitate communication with distributed teams.
• Provides document production support for closings, filings and after-hours work.
• Records time worked on jobs using Firm’s tracking software.
• Completes required training to earn annual CE credits.
• Flexibility to work after shift and additional hours as required.
• Performs additional responsibilities as required by management.

Skills

Document services

MS Office

Attention to detail

Customer service

Legal terminology

Confidentiality

Proofreading

Time management

Team player

Education

High School Diploma or GED

Tools

Microsoft Suite

Job description

Performs various document processing functions within Firm-supported applications to produce documents for attorneys, adhering to established policies and procedures. Ensures confidentiality of client matters.

Job Description

Primary Responsibilities and/or Essential Functions:

• Drafts, edits, and prints standard legal documents from a variety of input sources in a timely manner.
• Applies styles and formatting, in accordance with Firm standards or specific office, client, or jurisdictional requirements.
• Converts documents from multiple applications and applies appropriate formatting based on Firm standards and specific client needs.
• Produces comparisons (redlines or blacklines) of documents using standard legal tools.
• Revises spreadsheets, charts, presentations using standard industry applications.
• Uses legal-specific features (e.g., Table of Authorities, Cross-Referencing, Indexing or Bookmarking) to produce documents.
• Works one-on-one with attorneys and other departmental customers when required.
• Communicates status of requests and other pertinent document-related information to team members, and departmental customers.
• Utilizes digital tools to facilitate communication and collaboration with distributed customers and team members.
• Provides document production support for closings, filings and other after-hours work as required by attorneys.
• Records time worked on jobs using Firm’s job tracking software.
• Completes assigned and self-selected training to meet the requisite number of annual continuing education credits.
• Flexibility to work after shift and additional hours as may be required.
• Any additional responsibilities as required by management.

Knowledge Skills and Ability:

• 2+ years of experience as a document services specialist in a large law firm or corporate environment.
• Advanced knowledge of Microsoft Suite (Word, Outlook, Excel, and PowerPoint) and other standard legal-specific software. Graphic design experience a plus.
• Ability to prioritize and quickly switch between tasks in a fast-paced, high-pressure, environment, while maintaining professional and quality standards.
• Strong focus on developing and maintaining excellent customer service relationships with clients, attorneys, and administrative staff.
• An understanding of legal terminology and procedures.
• Handles sensitive and/or confidential documents and information.
• Ability to proofread typed material for grammatical, typographical, punctuation, or spelling errors.
• Desires to continually improve skillset and actively participate in training offerings.
• Complete knowledge of computer systems and ability to operate standard office equipment such as multi-functional devices (MFDs) photocopiers, printers, scanners and transcription equipment.
• Strong attention to detail with emphasis on accuracy and quality; excellent written and oral communication skills.
• Strong interpersonal skills and ability to work independently and as part of a distributed team.

Education/Certifications:

• High School Diploma/GED required.

Estimated salary range is $84,500 - $90,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.