Global Document Specialist

Vinson & Elkins; Houston (TX); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Global Document Specialist at Vinson Elkins in Houston handles a wide range of legal documents, from complex transactional filings to litigation materials, using a variety of software tools. You will transcribe audio, create electronic notebooks, and ensure accuracy while meeting tight deadlines.

This role requires strong legal word processing skills, meticulous proofreading, and strict confidentiality.

Qualifications

• Minimum 3 years legal word processing in a law firm or legal environment.
• Must type 55 wpm with ≤2% error and complete Word skills assessment.
• Strong proficiency with Word, PowerPoint, Excel; confidentiality essential.

Responsibilities

• Creates, formats and revises transactional and litigation documents using firm software.
• Transcribes audio, generates comparisons, and prepares electronic trial notebooks and PDF portfolios.
• Follows instructions and firm procedures; proofreads for accuracy.
• Maintains confidentiality and handles sensitive information with discretion.
• Works under deadlines with strong time management; supports business needs.

Skills

Attention to detail

Time management

Legal document handling

Confidentiality

Strong communication

Education

High school diploma

Tools

MS Word

PowerPoint

Excel

Visio

Outlook

DMS software

PDF tools

Document comparison software

Job description

Duties and Responsibilities

The Global Document Specialist is responsible for producing a wide variety of documents, including complex transactional and litigation documents, using a variety of available software. This position requires strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines. Forthe full job description, please click on the More Info icon.

Primary

• Creates, converts, formats and revises a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets and others, using appropriate Firm software applications.
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities;; and handles various other word processing-related tasks.
• Carefully follows instructions and established Firm and departmental procedures.
• Proofreads completed work thoroughly for accuracy.
• Maintains confidentiality and security of sensitive information at all times.

Secondary

• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Experience

• Three years legal word processing experience working in a law firm or legal environment required.

Special Knowledge

• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents.

Technical Skills

• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.

Attributes

• Exceptional attention to detail and accuracy. Strong organizational and time management skills. Ability to work efficiently under pressure and meet tight deadlines. Excellent written and verbal communication skills and ability to follow instructions effectively. Proficient problem-solving abilities. Ability to maintain confidentiality and handle sensitive information with discretion. Collaborative team player with a positive attitude. Excellent customer service skills and flexibility to handle changing priorities to support business needs. Self-starter who can work both independently and in a team environment

Qualifications

• Must score 55 wpm with a 2% or less error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test. Must successfully complete a Word skills assessment.

Working Conditions

• Required working hours: Monday - Friday from 5:00 p.m. - 12:30 a.m. CT.
• Job may be performed in a typical office or remote environment, subject to business needs.
• Extra hours and holiday overtime are periodically required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.