Specialist, Aviation Compliance

Community College of Baltimore County; Catonsville (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Community College of Baltimore County in Catonsville seeks an experienced administrative professional to provide accounting, compliance, and transaction processing support. The role involves data entry for budgets and student records, routine and ad-hoc audits, and generating financial and enrollment reports.

The ideal candidate has a high school diploma or associate degree with several years of office experience, strong Excel and MS Office skills, and a track record in compliance support,

Qualifications

• High school diploma/GED with seven years of administrative office experience including transaction processing, account reconciliation, billing support, ad-hoc reporting, and monitoring process development; or an Associate’s Degree with five years of similar experience.
• Must have intermediate Excel skills and be proficient in Microsoft Office; must complete Microsoft testing modules for Word and Excel and demonstrate 30 wpm typing.
• Strong compliance support experience preferred, including Veterans Administration (VA) clients; aviation operations experience is a plus.

Responsibilities

• Assist students, faculty, administrators, and the college community in person, by phone, and electronically.
• Enter data (budgets, student accounts, enrollment, and other records) into college systems; process data as needed.
• Perform regular and ad-hoc internal audits of records and resolve discrepancies.
• Compile reports, documents, forms, and correspondence.
• Create, run, and analyze student and finance reports and data.
• Maintain files and records in an organized manner.
• Assist with special projects, meetings, and events.
• Serve as liaison between departments and offices.
• Manage calendars for department personnel.
• Process and manage course, program, and personnel paperwork.

Skills

Microsoft Office

Excel (intermediate)

Typing 30 wpm

Compliance support

VA experience preferred

Education

High school diploma/GED

Associate’s Degree in business, accounting, finance, or related field

Tools

Microsoft Office

Job description

The purpose of this class is to provide administrative, accounting, and compliance support for the college in accordance with federal, state, and internal guidelines.

High school diploma/GED and seven (7) years of administrative office experience that includes transaction processing, account reconciliation, billing support, ad-hoc reporting, and/or development and enhancement of monitoring processes, or an Associate’s Degree in business, accounting, finance, or a related field with five (5) years of administrative office experience that includes transaction processing, account reconciliation, billing support, ad-hoc reporting, and/or development and enhancement of monitoring processes required; knowledge and experience using Microsoft Office applications with a level of intermediate Excel skills. Must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)Strong demonstrated performance in compliance support, preferably including Veterans Administration (VA) clients. Aviation operations experience preferred.

1. Assist and provide information to students, faculty, administrators, and the college community in person, on the telephone, and through related electronic means.
2. Enter data (such as budgets, student accounts, enrollment, and other records) into college systems. Process the data, as needed.
3. Perform regular and ad-hoc internal audits of records. Research, analyze, and resolve any discrepancies. Make corrections, as needed.
4. Compile reports, documents, forms, and correspondence.
5. Create, prepare, run, and analyze student and finance reports anddata.
6. Maintain files and records in an organized and efficient manner.
7. Assist with special projects, meetings, and/or specialevents.
8. Serve as liaison between departments, programs, and other offices or organizations.
9. Manage calendars for departmentpersonnel.
10. Process and manage all relevant course, program, and/or personnel paperwork.

1. Assist with implementation and maintain ongoing compliance with curriculum and record compliance regulations issued by organizations such as the Veterans Administration, FAA, MHEC, and Middle States.
2. Support eligibility qualification and credentialing for consideration in the student’s financial aid enrollment status as defined by the VA, US Department of Education, and/or COMAR. Collaborate with the financial aid team to address data issues and resolve student issues.
3. Collaborate with Finance for billing reconciliation with corresponding and compliance documentation.
4. Collaborate with Enrollment and Student Services staff and various academic departments to ensure efficient and accurate daily processing of registration and academic transactions.
5. Enter overload and adjunct pay contracts accurately for approval.
6. Create and track check requests, requisitions, work orders, and other request forms.
7. Manage Aviation student issues when presented to front office.